Personal Assistant to our CEO

Nearfield Instruments; Rotterdam; On-site; EUR 65,000 - 100,000; Full time

Job summary

Nearfield Instruments in the Netherlands seeks an exceptionally experienced Executive Assistant to provide comprehensive secretarial and administrative support to CEO Hamed Sadeghian. This role requires discretion, strategic thinking, and the ability to anticipate needs at the highest level.

You will partner with the current Personal Assistant to maintain the CEO's focus and efficiency, manage a complex international travel calendar, prepare board materials and minutes, and handle sensitive

Qualifications

• Minimum 20 years of proven experience in EA/secretarial roles.
• Directly supporting C-suite executives.
• Excellent English writing and verbal communication.
• Discretion and confidentiality at top-secret level.

Responsibilities

• Provide comprehensive secretarial and administrative support to CEO Hamed Sadeghian.
• Coordinate with the current Personal Assistant to support the CEO's day-to-day work.
• Manage a complex, high-priority calendar and travel logistics.
• Prepare board meeting materials, agendas, and minutes.
• Handle sensitive correspondence and filter information strategically.
• Liaise with external stakeholders with discretion.
• Represent the CEO with professionalism and confidentiality.

Skills

Executive support

Calendar management

Confidentiality

English communication

Travel coordination

Tools

Microsoft Office Suite

Presentation software

Job description

About Nearfield Instruments

Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enable our customers — the world's leading chipmakers — to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.

Founded in 2016, we bring together the most creative minds (approx. 450 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.

We are seeking an exceptionally experienced Executive Assistant to provide comprehensive administrative and secretarial support to our CEO, Hamed Sadeghian. This is a highly confidential, mission-critical position requiring someone with a proven track record of supporting top-tier corporate leaders at a high level of competence and discretion.

You will work closely with our current Personal Assistant, together coordinating and empowering Hamed in his day-to-day work. As a team, you will create the focus, structure, and stability that allow him to operate at his best — anticipating needs, protecting his time, and ensuring nothing falls through the cracks.

This role enables focused decision-making and strategic vision at the top of the company by managing all aspects of CEO-level administration with the utmost professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive secretarial and administrative support exclusively to CEO Hamed Sadeghian
• Work alongside our current Personal Assistant, to jointly coordinate and support Hamed, creating focus, structure, and stability in his daily work
• Manage Hamed's complex, high-priority calendar, balancing competing demands and maintaining strict confidentiality
• Coordinate and prepare for board meetings, investor presentations, and strategic briefings on his behalf
• Handle sensitive correspondence, manage incoming communications, and filter information strategically to optimize his workflow
• Prepare comprehensive meeting agendas, strategic presentation materials, and detailed minutes
• Manage all aspects of business travel arrangements, including complex international logistics tailored to his schedule
• Process and reconcile expenses with meticulous attention to detail and alignment with corporate policy
• Maintain confidential databases, strategic project information, and sensitive documentation
• Liaise with board members, investors, government officials, and other high-level external stakeholders on his behalf
• Exercise independent judgment on urgent matters and represent the CEO with absolute discretion and professionalism

Job requirements

• Minimum 20 years of proven experience as an Executive Assistant, Executive Secretary, or Management Assistant
• Demonstrated experience directly supporting C-suite executives and senior leadership
• Exceptional expertise in complex multi-executive calendar management and strategic scheduling
• Demonstrated capability to work independently and manage competing priorities across the executive suite
• Excellent written and verbal communication skills in English
• Absolute discretion and commitment to confidentiality with Top Secret equivalent capability
• Outstanding organizational and project management capabilities
• Advanced proficiency in Microsoft Office Suite, presentation software, and modern business tools
• Valid driver's license and willingness to drive as required for executive support