Personal Assistant to Chief Executive Officer

Zerotrillion; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Job summary

Zerotrillion is seeking a highly capable executive support professional to streamline the CEO’s day-to-day responsibilities across multiple ventures. You will anticipate needs, coordinate travels, meetings, and experiences, and ensure seamless execution.

The role requires a proactive, resourceful individual with exceptional organizational skills and a calm, discreet demeanor. You will thrive in a dynamic environment where every day brings a new set of priorities and opportunities to make things

Qualifications

• Extremely resourceful and reliable with a can-do attitude.
• Strong bias toward action and completion in fast-paced environments.
• Organized and detail-oriented, able to manage multiple priorities.
• Discreet, trustworthy and able to handle sensitive information with care.

Responsibilities

• Coordinate cross-functional tasks and priorities for the CEO across ventures.
• Step in to plan and execute travel, meetings, events, and experiences as needed.
• Manage calendars and logistics, ensuring timely and smooth execution.
• Proactively solve problems and push initiatives to completion without micromanagement.

Skills

Resourceful

Reliability

Bias toward action

High attention to detail

Organized

Calm under pressure

Discretion & trustworthiness

Job description

This role exists to clear the way for the CEO. You operate across businesses, offices, projects, and personal life—handling whatever is required to keep things moving. The work is varied, fast, and often undefined. Your job is to step in, figure it out, and execute.

From setting up a client experience to coordinating a photoshoot, fixing an issue at a property, or organizing a trip—if it needs to happen, you make it happen.

Key Responsibilities

1. Life & Logistics Management (Core)

• Manage calendar across personal and professional priorities
• Coordinate travel, accommodations, and itineraries
• Handle day-to-day logistics across homes, offices, and locations
• Step in wherever something needs to be organized, fixed, or completed

2. Execution Across Ventures

• Support activities across Zerotrillion and related ventures
• Handle ad hoc projects that cut across creative, business, and operations
• Work with internal teams, freelancers, and external partners to get things done
• Ensure nothing stalls—push things forward to completion

3. Experience & Production Support

• Coordinate client hosting, meetings, and experiences
• Assist in organizing shoots, events, and production logistics
• Source locations, vendors, materials, and talent when needed
• Make sure everything is ready, on time, and executed to a high standard

4. Task Ownership

• Take loose direction and turn it into finished outcomes
• Solve problems independently and resourcefully
• Follow through relentlessly until complete
• Handle both small details and larger moving pieces without dropping either

What Good Looks Like

• The CEO’s path is clear—no friction, no unnecessary decisions
• Things happen quickly and correctly, without constant direction
• Problems are solved before they escape
• Experiences (meetings, shoots, travel, hosting) feel seamless
• You can handle anything from booking a dinner to producing a complex day

Profile

• Extremely resourceful and reliable
• Strong bias toward action and completion
• Organized, but not rigid—comfortable in chaos
• High attention to detail and standards
• Calm under pressure
• Discreet and trustworthy
• Good taste and judgment

Working Style

• No two days look the same
• Fast-paced, hands-on, and unpredictable
• High expectations, high trust
• You are expected to figure things out, not wait for instructions