Executive Assistant | Innovation & Sourcing

Rituals Cosmetics Enterprise B.V.; Amsterdam; On-site; EUR 55,000 - 75,000; Full time

Job summary

Rituals Cosmetics Enterprise B.V. is seeking an Executive Assistant to the Executive Director Innovation and the Executive Director Sourcing, Quality & Regulatory in Amsterdam.

You will partner with leadership, shape priorities and coordinate strategic initiatives to keep ideas moving from concept to execution. You will manage calendars, travel, and meetings, prepare presentations and materials, and organize leadership events.

Qualifications

• Experience providing executive support to senior leaders.
• Ability to manage calendars, meetings and travel logistics.
• Strong skills in preparing presentations and materials for leadership.
• Proactive problem-solver who helps set priorities and coordinate initiatives.

Responsibilities

• Be the trusted partner to the Executive Director Innovation, supporting strategic priorities, communications and cross-functional initiatives.
• Provide exceptional executive support to both Executive Directors through seamless calendar, meeting and travel management.
• Prepare presentations, leadership updates and meeting materials that help leaders tell their story.
• Coordinate department events, interviews, photoshoots and PR activities.
• Connect stakeholders, monitor actions and ensure priorities become reality.
• Continuously improve the way we work by embracing smarter processes, AI solutions and new ways of collaborating.

Skills

Calendar management

Travel management

Presentation preparation

Stakeholder coordination

Executive support

Cross-functional collaboration

Job description

Innovation is the heartbeat of Rituals. It's where ideas become products, creativity comes to life, and every new customer experience begins.

As Executive Assistant to Lot van Rij (Executive Director Innovation) and Bernard Hensenne (Executive Director Sourcing, Quality & Regulatory), you'll be at the heart of that journey.

This is far more than a traditional Executive Assistant role. You'll become Lot's trusted partner, creating clarity in a fast-moving environment, helping shape priorities, coordinating strategic initiatives and making sure great ideas come to life. You'll be her sounding board, organizer and someone she can rely on to always stay one step ahead.

Alongside this, you'll provide seamless executive support to Bernard, ensuring his calendar, meetings and travel run effortlessly so he can focus on leading his organization.

Together, you'll connect people, ideas and execution. One day you're preparing an Executive Team presentation, the next you're organizing an international leadership event, coordinating a PR interview or helping launch an exciting new initiative. No two days are the same and that's exactly what makes this role so rewarding.

You'll also become part of our Business Support Community, collaborating with colleagues across Rituals to organize leadership events, share best practices and continuously improve the way we work.

"I love working with people who are curious, bring positive energy and aren't afraid to challenge me. Innovation can be fast-paced and sometimes a little chaotic, so I value someone who thinks ahead, creates clarity and keeps things moving. We take our work seriously but not ourselves. A good sense of humor is essential, especially on the days when the priorities change before the first coffee." – Lot van Rij

In this role, you will

• Be the trusted partner to the Executive Director Innovation, supporting strategic priorities, communications and cross-functional initiatives.
• Provide exceptional executive support to both Executive Directors through seamless calendar, meeting and travel management.
• Prepare presentations, leadership updates and meeting materials that help leaders tell their story.
• Coordinate department events, interviews, photoshoots and PR activities.
• Connect stakeholders, monitor actions and ensure priorities become reality.
• Continuously improve the way we work by embracing smarter processes, AI solutions and new ways of collaborating.