Personal Assistant & Office Manager

Driessen Catering Equipment; Alkmaar; Vor Ort; EUR 38.000 - 50.000; Vollzeit

Benefits dieser Stelle

Company pension plan

Zusammenfassung

Driessen Catering Equipment in Alkmaar is seeking a Personal Assistant & Office Manager to support the CEO and manage the office. The role combines high‑level personal assistance with comprehensive office management and management support to keep daily operations efficient.

Key responsibilities include calendar management, travel and expense activities, meeting coordination, and making the office a polished, professional environment.

Qualifikationen

• Completed MBO+ or HBO level education in Office Management, Business Administration, or similar.
• Experience supporting senior management or a CEO is a strong plus.
• Clear communication in Dutch and English, both written and spoken.

Aufgaben

• Proactively managing the CEO’s calendar, appointments, and priorities.
• Handling confidential correspondence and acting as a gatekeeper where required.
• Coordinating internal and external meetings on behalf of the CEO.
• Travel management for the CEO, including booking flights, hotels, rental cars, and itineraries.
• Expense management for the CEO, including processing and submitting expenses.
• Providing presentations, reports, and meeting materials support.
• Supporting ad-hoc requests to ensure smooth decision-making and execution.
• First point of contact for visitors, customers, and suppliers.
• Plan and coordinate internal and external meetings.
• Manage the office for a perfect, organized, representative environment.

Kenntnisse

Strong organizational skills

Discreet and reliable

Dutch and English communication

Microsoft Office

Presentation support

Team player

Ausbildung

MBO+/HBO level education in Office Management or Business Administration

Tools

Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)

Jobbeschreibung

We are seeking an Personal Assistant & Office Manager to join our Driessen office in Alkmaar. This role combines personal support to the CEO with office management and broader management support, ensuring smooth daily operations and a well-organized, professional working environment.

The role consists of two main components:

• Personal Assistant to the CEO: Acting as a trusted point of support.
• Office Management & Management Support: Ensuring efficient and professional office operations.

Key Responsibilities

• Proactively managing the CEO’s calendar, appointments, and priorities.
• Handling confidential correspondence and acting as a gatekeeper where required.
• Coordinating internal and external meetings on behalf of the CEO.
• Travel management for the CEO, including booking flights, hotels, rental cars, and preparing travel itineraries.
• Expense management for the CEO, including processing, tracking, and submitting expenses.
• Supporting the CEO with the preparation and formatting of presentations, reports, and meeting materials.
• Supporting ad-hoc requests and follow-ups to ensure smooth decision-making and execution.

Office Management & Management Support

• Acting as the first point of contact for visitors, customers, and suppliers (in person, phone, and email).
• Planning and coordinating internal and external meetings.
• Ensuring the Driessen office is always in a perfect, organized, and representative state.
• Providing all-round administrative and management support to the management team.
• Lease car management, including ordering and coordinating company cars.
• Managing health and safety regulations and maintaining all required documentation.
• Assisting in the organization of staff events, meetings, and internal activities.
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• Managing and updating the local intranet page.
• Supplier management and coordination.

Candidate Profile

• Education: Completed MBO+ or HBO level education in Office Management, Business Administration, or similar.
• Experience: Minimum 3 years of experience in a similar role (Office Manager, PA, or Executive Assistant). Experience supporting senior management or a CEO is a strong plus.
• Skills:
• Strong organizational skills with the ability to manage multiple priorities independently.
• Discreet, reliable, and comfortable handling confidential information.
• Strong communication skills in Dutch and English (verbal and written).
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with presentation support is essential.
• Mindset: Proactive, hands-on, solution-oriented, and a strong team player.

What We Offer

• Salary: Competitive gross annual salary ranging from €38,000 to €50,000 (based on full-time employment).
• Pension: Company pension plan with a 3.5% employee contribution.

Environment: Opportunity to join a fast-growing international organization