People Operations Specialist People Operations · PassiveLogic - Netherlands

PassiveLogic; Netherlands; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Equity package

Pension plan

Paid time off

Commute coverage

In office lunch

Team-wide activities

Worldwide ski/snowboard pass

Job summary

PassiveLogic, based in Amsterdam, seeks a People Operations Specialist to shape daily experiences for the Amsterdam team. You’ll work with the Operations Manager to ensure smooth office operations, payroll support, and an engaging people-centric environment.

You bring 2+ years in HR/PeopleOps/Admin, stellar communication, and a collaborative, proactive mindset to own processes and drive positive change in a fast-growing startup.

Qualifications

• 2 years of experience in HR, PeopleOps, or Admin roles.
• Exceptional communication skills with ability to connect across teams and languages.
• Organized and strategic; proficient in Office Package, Excel/Numbers, Box, MacOS.
• Collaborative mindset; proactive in owning processes and leading direction.
• Adaptable to fast-paced startup environments; eager to learn and iterate.
• Strong problem solving; able to drive solutions and improvements.

Responsibilities

• Culture & Team Experience: plan events, celebrations, volunteering days, and off-sites; support engagement initiatives.
• Admin Support & Finances: payroll support, holidays, reimbursements, pension, benefits; manage travel and invoices.
• Documentation & Processes: maintain internal PeopleOps docs and workflows.
• Office & Workplace Management: manage supplies, mail, and a well-organized office environment.

Skills

HR Experience

PeopleOps

Admin Skills

Communication

Organization

Office Suite

MacOS

Excel

Recruiting

Team Collaboration

Problem Solving

Adaptability

Tools

Box

Numbers

MacOS

Job description

Do you enjoy keeping things organised while making sure people feel supported and set up for success? Are you curious, detail-oriented, and someone who enjoys finding better ways to make things work?

PassiveLogic is looking for a proactive People Operations Specialist who wants to grow their skills while helping build thoughtful, reliable, and people-focused processes in a fast-growing team.

About PassiveLogic®

PassiveLogic is the first fully autonomous platform for buildings. We’ve reinvented the fundamental principles of automation to democratize technology, optimize buildings, and reduce the world’s carbon footprint. We are a team of technologists, engineers, and creatives dedicated to making a sustainable impact through real-world solutions.

We are looking for team members who have a passion for technology and want to work on cutting-edge problems with real-world solutions. Our culture is built on bringing together the most talented engineers, thinkers, and creatives—backed by the world’s leading investors—working together to make the future a reality.

About the Role

This is a career-defining opportunity to play a crucial role in a hyper-scale AI company that is transforming the future of autonomous systems, energy, and the built environment.

As our People Operations Specialist you’ll shape the day-to-day experience of our Amsterdam team, creating a workplace where people can do their best work. You’ll work closely with our Operations Manager to keep the office running seamlessly while supporting team operations, organisation, and culture.

What you’ll do

Culture & Team Experience: Plan and execute team events, celebrations, volunteering days, and off-sites. Support internal engagement initiatives. Help foster a positive workplace culture where people feel seen, heard and taken into consideration.

Admin Support & Finances: Support payroll administration (payslips, holidays, reimbursements, 30% of tax ruling), company doctor (sick leave), pension, lunch, office, commute & benefits arrangements. Coordinate travel and trip logistics for the team. Track monthly invoices, chat with the tax & immigration offices to resolve outstanding questions.

Documentation & Processes: Maintain and update internalPeopleOps documentation & processes.

Office & Workplace Management: Manage office supplies, snacks, lego sets and equipment. Handle incoming/outgoing mail and packages. Ensure a smooth and well-organized office environment.

What you’ll bring

You must have

• Proven experience: 2 years experience in HR, PeopleOps, or Admin roles.

• Exceptional communication skills: Ability to talk to any person, and connect with people across, work fields, culture and languages. Clear communication is also important. Ideally you have an "I've got you" approach working with people.

• Organized and strategic: Skilled in planning, managing people and experienced working in Office Package, Excel (Numbers), Box, MacOS. Comfortable handling confidential information.

• Collaborative mindset: Enjoy working across teams, contributing to different initiatives that come up, and always willing to pitch in where needed. Proactive mindset, problem-solving attitude. You have the ability to own processes, people and lead the direction.

• Adaptability: Comfortable in a fast-paced startup environment, eager to learn, iterate, and innovate.

• Problem solving: You own this role, processes, people culture and lead the direction. When issues arise, be the empowered force that solves them, rolling-up.

You should have

• A Positive outlook and genuine care for people: A strong positive spirit and sunny disposition that you try to bring every day. A care for the people around you, this role is about supporting others and caring about their work.

• Interest in people; interest in people, psychology and human behaviour is a big plus.

• An eye for details: Sometimes the smallest details matter the most. It could be collecting a small seemingly unimportant package, or remembering someones birthday. This can make the whole difference for our Amsterdam Team, or at least someones day!

It’s helpful to have

• Dutch Language skills: Helpful but not necessary! We work mostly in English but of course with our Dutch location, it would be helpful.

• Previous experience in recruiting: Abilityto help with recruiting for our growing company, if needed.

We know there are candidates who might not fit everything we’ve described above, or who might have experience and skills we haven’t considered.

PassiveLogic can sometimes be flexible enough to shift responsibilities to the right person, or otherwise identify open or upcoming roles that may better fit your professional background.

Compensation, Benefits & Perks:

• Competitive compensation

• Generous equity share package

• Pension plan

• Paid time off

• Commute Coverage (NS Business Card or Car allowance)

• In Office Lunch

• Fun office-wide activities quarterly!

• Worldwide ski/snowboard pass

A Note on Working Onsite:

This role is based in our Amsterdam Office. We believe that creativity and cohesion flows best when we are all together. When you’re constantly innovating, transforming whole industries, inventing new products and processes, and creating a more sustainable future through technology—and we are doing all these things—we believe we’re better as a team in-person. That’s why all of our teams work from one of our office locations, five days a week.

Diversity and inclusion

Diversity, inclusion, and belonging is woven into our values and everything we do. We welcome all—come as you are and bring your whole self. We are proud to be an Equal Opportunity Employer. We celebrate diversity every day by maintaining a safe and inclusive environment for our employees at every stage o