People Operations Specialist

PassiveLogic; Amsterdam; On-site; EUR 52,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Generous equity share package

Pension plan

Paid time off

Commute coverage

In office lunch

Office-wide activities

Worldwide ski/snowboard pass

Job summary

PassiveLogic is seeking a proactive People Operations Specialist to shape the Amsterdam team’s daily experience and ensure a seamless office operation. You will collaborate with the Operations Manager to support people operations, administration, and culture.

Ideal candidates bring 2+ years in HR/PeopleOps, strong communication, and a hands-on mindset for processes, payroll, and employee engagement in a fast-growing environment.

Qualifications

• 2 years experience in HR, PeopleOps, or Admin roles.
• Exceptional communication skills; ability to connect with people across fields and languages.
• Organized and strategic; comfortable handling confidential information.
• Collaborative mindset with proactive problem-solving and process ownership.
• Adaptable to a fast-paced startup environment and willing to iterate.
• Strong problem-solving approach to people, culture, and processes.

Responsibilities

• Shape day-to-day employee experience in the Amsterdam team.
• Support payroll, holidays, reimbursements, benefits, and related admin tasks.
• Maintain and update internal PeopleOps documentation and processes.
• Manage office supplies and workplace environment; coordinate logistics for the team.

Skills

HR experience

Communication

Organization & planning

Collaboration

Adaptability

Problem solving

Tools

Office Package

Excel

Box

MacOS

Job description

Do you enjoy keeping things organised while making sure people feel supported and set up for success? Are you curious, detail-oriented, and someone who enjoys finding better ways to make things work?

PassiveLogic is looking for a proactive People Operations Specialist who wants to grow their skills while helping build thoughtful, reliable, and people-focused processes in a fast-growing team.

About PassiveLogic®

PassiveLogic is the first fully autonomous platform for buildings. We’ve reinvented the fundamental principles of automation to democratize technology, optimize buildings, and reduce the world’s carbon footprint. We are a team of technologists, engineers, and creatives dedicated to making a sustainable impact through real-world solutions.

We are looking for team members who have a passion for technology and want to work on cutting-edge problems with real-world solutions. Our culture is built on bringing together the most talented engineers, thinkers, and creatives—backed by the world’s leading investors—working together to make the future a reality.

About The Role

This is a career-defining opportunity to play a crucial role in a hyper-scale AI company that is transforming the future of autonomous systems, energy, and the built environment.

As our People Operations Specialist you’ll shape the day-to-day experience of our Amsterdam team, creating a workplace where people can do their best work. You’ll work closely with our Operations Manager to keep the office running seamlessly while supporting team operations, organisation, and culture.

What You’ll Do

Culture & Team Experience

Plan and execute team events, celebrations, volunteering days, and off-sites. Support internal engagement initiatives. Help foster a positive workplace culture where people feel seen, heard and taken into consideration.

Admin Support & Finances

Support payroll administration (payslips, holidays, reimbursements, 30% of tax ruling), company doctor (sick leave), pension, lunch, office, commute & benefits arrangements. Coordinate travel and trip logistics for the team. Track monthly invoices, chat with the tax & immigration offices to resolve outstanding questions.

Documentation & Processes

Maintain and update internal PeopleOps documentation & processes.

Office & Workplace Management

Manage office supplies, snacks, lego sets and equipment. Handle incoming/outgoing mail and packages. Ensure a smooth and well-organized office environment.

What You’ll Bring

If your experience does not meet all our posted requirements below, we’d still love to hear from you. We are looking for practitioners who are passionate about understanding people, committed to lifelong learning, and driven by the love of what they do. If that’s you, please apply!

You must have

• Proven experience: 2 years experience in HR, PeopleOps, or Admin roles.
• Exceptional communication skills: Ability to talk to any person, and connect with people across, work fields, culture and languages. Clear communication is also important. Ideally you have an "I've got you" approach working with people.
• Organized and strategic: Skilled in planning, managing people and experienced working in Office Package, Excel (Numbers), Box, MacOS. Comfortable handling confidential information.
• Collaborative mindset: Enjoy working across teams, contributing to different initiatives that come up, and always willing to pitch in where needed. Proactive mindset, problem-solving attitude. You have the ability to own processes, people and lead the direction.
• Adaptability: Comfortable in a fast-paced startup environment, eager to learn, iterate, and innovate.
• Problem solving: You own this role, processes, people culture and lead the direction. When issues arise, be the empowered force that solves them, rolling-up.

You should have

• A Positive outlook and genuine care for people: A strong positive spirit and sunny disposition that you try to bring every day. A care for the people around you, this role is about supporting others and caring about their work.
• Interest in people; interest in people, psychology and human behaviour is a big plus.
• An eye for details: Sometimes the smallest details matter the most. It could be collecting a small seemingly unimportant package, or remembering someones birthday. This can make the whole difference for our Amsterdam Team, or at least someones day!

It’s helpful to have

• Dutch Language skills: Helpful but not necessary! We work mostly in English but of course with our Dutch location, it would be helpful.
• Previous experience in recruiting: Ability to help with recruiting for our growing company, if needed.

Compensation, Benefits & Perks

• Competitive compensation
• Generous equity share package
• Pension plan
• Paid time off
• Commute Coverage (NS Business Card or Car allowance)
• In Office Lunch
• Fun office-wide activities quarterly!
• Worldwide ski/snowboard pass

A Note on Working Onsite

This role is based in our Amsterdam Office. We believe that creativity and cohesion flows best when we are all together. When you’re constantly innovating, transforming whole industries, inventing new products and processes, and creating a more sustainable future through technology—and we are doing all these things—we believe we’re better as a team in-person. That’s why all of our teams work from one of our office locations, five days a week.

Diversity and inclusion

Diversity, inclusion, and belonging is woven into our values and everything we do. We welcome all—come as you are and bring your whole self. We are proud to be an Equal Opportunity Employer. We celebrate diversity every day by maintaining a safe and inclusive environment for our employees at every stage o