Part-Time Office & Operations Coordinator

jellyfish; Amsterdam; Hybrid; EUR 16,000 - 26,000; Part time

Benefits offered by this job

Discretionary annual bonus

Hybrid work: up to 60% remote

Job summary

Jellyfish in Amsterdam is seeking an Office Manager to ensure a welcoming, efficient and safe office environment. Reporting to the Regional Director, you will support daily operations and internal communications while shaping a positive workplace culture.

This 12-month fixed-term, part-time role covers 14 hours per week (Tue, Wed, Thu mornings) in our Amsterdam office, with flexible scheduling to suit personal commitments.

Qualifications

• Availability to work at least three mornings per week (14 hours) in Amsterdam.
• At least one year of experience in office management or administrative support.
• Strong time-management skills with the ability to multitask and prioritise.
• Familiarity with workplace health and safety requirements and regulatory compliance.
• Empathy and ability to connect with people from diverse backgrounds.
• Collaborative problem-solving approach and willingness to streamline processes.

Responsibilities

• Manage the daily running of the reception, welcoming visitors, handling calls and mail.
• Oversee health and safety compliance including first aid and fire safety.
• Plan and organise events, meetings and company-wide communications.
• Support onboarding and offboarding with HR and IT for equipment and workspace.
• Build relationships with external service providers and vendors.
• Manage meeting room bookings and office space to avoid conflicts.
• Oversee office supplies, refreshments and groceries, tracking stock and expenses.
• Coordinate travel and accommodation arrangements when required.
• Register sick leave and leavers/new joiners in Arbo; weekly doctor updates.
• Manage office mail, ensure confidentiality and route information.
• Manage the office budget, receipts and purchases.

Skills

Availability: mornings

Office management

Time management

Health & safety knowledge

Empathy & inclusion

Collaboration

Process improvement

Job description

Jellyfish in Amsterdam is seeking an Office Manager to ensure a welcoming, efficient and safe office environment. Reporting to the Regional Director, you will support daily operations and internal communications while shaping a positive workplace culture.

This 12-month fixed-term, part-time role covers 14 hours per week (Tue, Wed, Thu mornings) in our Amsterdam office, with flexible scheduling to suit personal commitments.