Onboarding Specialist

KRUSHLabs; Eindhoven; On-site; EUR 43,000 - 56,000; Full time

Job summary

KRUSH Labs in Eindhoven, Netherlands, is seeking a proactive Onboarding Specialist to craft a seamless experience for candidates and new employees.

You will coordinate interview visits and first-day activities, support international relocation, and collaborate with HR, Recruitment, IT, and hiring managers to ensure smooth onboarding while continuously improving processes.

Qualifications

• Fluent English required; Dutch is an advantage.
• Experience supporting international employees or relocation to the Netherlands is a strong plus.
• Familiar with Dutch relocation processes (BSN registration, municipal requirements) or ability to learn quickly.

Responsibilities

• Welcome candidates and new joiners, provide practical support and ensure a positive first impression.
• Manage onboarding schedules, meetings, checklists, documentation, and coordination across internal teams.
• Maintain accurate employee records, onboarding trackers, templates, and guidance while ensuring confidentiality.
• Coordinate relocation for international employees (BSN, housing, municipality) and assist with related arrangements.
• Coordinate external service providers, monitor service quality, and resolve issues efficiently.
• Track onboarding progress, identify bottlenecks, and improve workflows through better documentation, automation, and standardization.
• Communicate warmly with candidates and new joiners; maintain consistent record-keeping across trackers.

Skills

Onboarding coordination

Stakeholder management

Communication skills

Attention to detail

Process improvement

Job description

Job Summary

We are looking for a proactive, highly organized, and people-oriented Onboarding Specialist to create a seamless and welcoming experience for candidates and new employees.

From coordinating interview visits and first-day activities to supporting international employees with relocation and settling into the Netherlands, you will manage key touchpoints throughout the onboarding journey. Working closely with People/HR, Recruitment, Marketing, IT, hiring managers, and external partners, you will ensure a smooth, well-coordinated experience while continuously improving our processes.

Key Responsibilities

• Candidate & Employee Experience: Welcome candidates and new joiners, provide practical support, and ensure a positive first impression.
• Onboarding Coordination: Manage onboarding schedules, meetings, checklists, documentation, and coordination across internal teams.
• Administration & Documentation: Maintain accurate employee records, onboarding trackers, templates, and guidance while ensuring confidentiality.
• Feedback & Employer Brand: Conduct new joiner check-ins, gather feedback, and coordinate welcome packs and company merchandise.
• Relocation Support: Assist international employees with BSN registration, municipal requirements, accommodation searches, and relocation arrangements.
• Vendor Management: Coordinate external service providers, monitor service quality, and resolve issues efficiently.
• Reporting & Improvement: Track onboarding progress and key metrics, identify bottlenecks, and improve workflows through better documentation, automation, and standardization.
• People-first communication - warm, approachable, and professional with candidates and new joiners.
• Accurate record-keeping and documentation, with a strong eye for consistency across trackers, templates, and employee files.
• Able to juggle multiple onboarding schedules, deadlines, and stakeholders without losing track of details.
• Proactive and resourceful to anticipate issues and find practical solutions under time pressure.
• Proactive improving workflows through standardization, clearer documentation, and automation.
• Familiar with Dutch relocation processes, such as BSN registration, municipality requirements, and the local housing market, or the ability to learn them quickly.
• Fluent English; Dutch is an advantage.
• Experience supporting international employees or relocation to the Netherlands is a strong plus.

Why KRUSH Labs?

Based in Eindhoven, Netherlands, KRUSH Labs is a privately owned R&D, engineering, and prototyping centre focused on developing next-generation solutions in advanced hardware, embedded systems, wireless communication, sensing, autonomous technologies, AI, and software.

We support the complete innovation journey, from research and proof of concept through rapid prototyping, system integration, validation, and manufacturing readiness. When a solution is proven, we help bridge the gap from prototype to pilot production and scalable manufacturing.

Join us in creating a welcoming, seamless, and memorable experience for every new colleague-from their first interview to settling into their new role and life in the Netherlands.