Onboarding Specialist

Krush Labs; Eindhoven; Hybrid; EUR 42,000 - 66,000; Full time

Job summary

KRUSH Labs, based in Eindhoven, Netherlands, seeks an Onboarding Specialist to create a seamless experience for candidates and new employees. You will coordinate interviews, first-day activities, relocation needs, and cross-functional collaboration with HR, IT, and external partners.

The role focuses on welcoming new colleagues, maintaining accurate records, and continuously improving onboarding processes through documentation and automation, with a strong emphasis on a warm, professional touch.

Qualifications

• Proactive, highly organized onboarding specialist.
• Familiar with Dutch relocation processes or able to learn quickly.
• Fluent English; Dutch is an advantage.
• Experience supporting international employees or relocation is a plus.

Responsibilities

• Welcome candidates and new joiners, provide practical support, and ensure a positive first impression.
• Coordinate onboarding schedules, meetings, checklists, documentation, and cross-team coordination.
• Maintain accurate employee records, onboarding trackers, templates, and guidance with confidentiality.
• Conduct new joiner check-ins, gather feedback, and coordinate welcome packs and company merchandise.
• Assist international employees with BSN registration, municipal requirements, accommodation searches, and relocation arrangements.
• Coordinate external service providers and monitor service quality.
• Track onboarding progress and identify bottlenecks, improving workflows through documentation, automation, and standardization.
• Maintain warm, approachable, and professional communication with candidates and new joiners.
• Ensure consistent record-keeping across trackers, templates, and employee files.
• Manage multiple onboarding schedules, deadlines, and stakeholders without losing track of details.
• Proactively improve workflows through standardization and automation.

Skills

Proactive

Highly organized

People-oriented

Fluent English

Relocation support experience

Tools

Onboarding trackers

Job description

Job Summary

We are looking for a proactive, highly organized, and people-oriented Onboarding Specialist to create a seamless and welcoming experience for candidates and new employees.

From coordinating interview visits and first-day activities to supporting international employees with relocation and settling into the Netherlands, you will manage key touchpoints throughout the onboarding journey. Working closely with People/HR, Recruitment, Marketing, IT, hiring managers, and external partners, you will ensure a smooth, well-coordinated experience while continuously improving our processes.

Key Responsibilities

• Candidate & Employee Experience: Welcome candidates and new joiners, provide practical support, and ensure a positive first impression.
• Onboarding Coordination: Manage onboarding schedules, meetings, checklists, documentation, and coordination across internal teams.
• Administration & Documentation: Maintain accurate employee records, onboarding trackers, templates, and guidance while ensuring confidentiality.
• Feedback & Employer Brand: Conduct new joiner check-ins, gather feedback, and coordinate welcome packs and company merchandise.
• Relocation Support: Assist international employees with BSN registration, municipal requirements, accommodation searches, and relocation arrangements.
• Vendor Management: Coordinate external service providers, monitor service quality, and resolve issues efficiently.
• Reporting & Improvement: Track onboarding progress and key metrics, identify bottlenecks, and improve workflows through better documentation, automation, and standardization.
• People-first communication - warm, approachable, and professional with candidates and new joiners.
• Accurate record-keeping and documentation, with a strong eye for consistency across trackers, templates, and employee files.
• Able to juggle multiple onboarding schedules, deadlines, and stakeholders without losing track of details.
• Proactive and resourceful to anticipate issues and find practical solutions under time pressure.
• Proactive improving workflows through standardization, clearer documentation, and automation.
• Familiar with Dutch relocation processes, such as BSN registration, municipality requirements, and the local housing market, or the ability to learn them quickly.
• Fluent English; Dutch is an advantage.
• Experience supporting international employees or relocation to the Netherlands is a strong plus.

Why KRUSH Labs?

Based in Eindhoven, Netherlands, KRUSH Labs is a privately owned R&D, engineering, and prototyping centre focused on developing next-generation solutions in advanced hardware, embedded systems, wireless communication, sensing, autonomous technologies, AI, and software.

We support the complete innovation journey, from research and proof of concept through rapid prototyping, system integration, validation, and manufacturing readiness. When a solution is proven, we help bridge the gap from prototype to pilot production and scalable manufacturing.

Join us in creating a welcoming, seamless, and memorable experience for every new colleague-from their first interview to settling into their new role and life in the Netherlands.