Office Manager & People Coordinator

Cluse; Amsterdam; On-site; EUR 30,000 - 42,000; Part time

Benefits offered by this job

Holiday allowance 8%

Pension scheme

Travel allowance

Employee discount on CLUSE products

Company laptop and phone

Office with a view

Job summary

CLUSE is seeking an organized Office Manager and People Coordinator for our Amsterdam office. This part-time role (24 hours weekly) covers day-to-day facilities, supplies, and a core set of HR tasks, serving as the first contact for colleagues on practical HR matters.

You will support contracts, absence administration, recruitment, and onboarding/offboarding with a calm, hands-on approach. You will report to the Chief Operating Officer and work in a fast-moving, international scale-up

Qualifications

• Minimum 3 years of relevant experience in HR administration, Office management, People Operations or a similar role.
• Excellent communication skills in English (Dutch a plus).
• Highly organized, proactive and hands-on; able to work independently and with managers.
• Experience with BambooHR and/or Tentoo (Nmbrs) is a plus.

Responsibilities

• Be the go-to person for day-to-day office running, ensuring a smooth and pleasant environment.
• Manage office supplies, groceries and related invoice handling.
• Coordinate relationships with office service providers and landlord.
• Organize team events and office moments.
• Be the first point of contact for employees on practical HR matters and holidays.

Skills

HR administration

Office management

People operations

Communication skills

Organisation

Independent working

Tools

BambooHR

Tentoo (Nmbrs)

Job description

Working at CLUSE

Do you want to be part of one of the most exciting watch and lifestyle brands in Europe? CLUSE started in the Netherlands in 2013 and is now active in more than 20 countries with over 2,000 points of sale worldwide. We are a young and dynamic company (average age of 30) with an enthusiastic, international team. Our culture is open and informal and since we have more than 10 different nationalities, English is our go-to language!

About the role

As our organized and hands-on Office Manager and People Coordinator you willbe responsible forthe day-to-day running of our Amsterdam office, making sure facilities, supplies, and the daily working environment run smoothly for the whole team. Alongside this, you will take care of a set of core administrative HR tasks, acting as the first point of contact for colleagues on practical HR matters and supporting with contracts,absenceadministration, recruitment, and on- and offboarding.

This is a part-time role for 3 days (24 hours) per week, which can be structured as three full days or as two full days plus two half days, and a great fit for someone with several years of relevant experience who works independently and brings calm and overview to a fast-moving, informal scale-up environment.

You will report directly to our Chief Operating Officer.

Responsibilities

Office Management

• Be the go-to person for the day-to-day running of the office, ensuring a smooth and pleasant working environment for the team;
• Manage office supplies,groceriesand other practical office needs, including related invoice handling;
• Manage relationships with office suppliers and service providers, such as the landlord and our mobile service provider;
• Organize team events,celebrationsand other office moments;

PeopleAdministration and Support

• Be the first point of contact for employees on practical HR matters, including absence,policiesand holiday entitlement, and ensureappropriate follow-up;
• Handle day-to-day HR administration, including contracts, addenda, employee changes, absencedocumentationand updating employee data in our systems;
• Handle holiday-hour administration, including adjustments following FTE changes, annual set-up in BambooHR, and communication about balances and entitlement;
• Support related finance administration, including travel expenses, invoice approvals, and monthly payroll and bonus processing;
• Support managers with practical HR-relatedquestions;
• Supportrecruitment activities, including drafting and posting vacancies, screening candidates, conducting initial calls and interviews, and preparing offers;
• Coordinate the administrative and practical side of onboarding, including system set-up, welcomepackagesand onboarding presentation;
• Coordinate offboarding, including employee communication, pro-rata holiday calculations, and coordination withIT.
• Supportmanagers with practical HR-related questions;
• Support related finance administration: including travel expenses, invoice approvals, monthly holiday hours and hourly wage overview, monthly payrollprocessingandannualbonus processing.

• Minimum 3 years of relevant experience in HR administration, Office management, People Operations or a similar role;
• Excellent communication skills in both written and spoken English, Dutch is a plus;
• You are highly organized, proactive and hands-on;
• Comfortable working independently, while also partnering closely with managers and colleagues;
• You enjoy creating structure, maintaining an overview and taking ownership of HR & Office-related tasks;
• Experience with BambooHR and/or Tentoo (Nmbrs) is a plus;
• Available for 24 hours per week (3 days).

• We offer a salary in line with industry standards;
• 25 holidays per year on a full-time basis (40 hours);
• 8% holiday allowance and pension scheme;
• Travel allowance if you live more than 10 km from the office;
• Employee discount on CLUSE products and a CLUSE product of your choice as a welcome gift;
• Company laptop and phone;
• An office with a beautiful view over the Houthavens;
• Fun events organized by the Social Events Team that you definitely do not want to miss!

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