Workplace Experience Manager & Support (to the CEO) | 28-32 uur

Marie-Stella-Maris; Amsterdam; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Annual leave 25 days

Birthday off

Community involvement days

Workcation

Pension

Product discount

Product refills

Travel allowance

Healthy lunch

Laptop

Job summary

Marie-Stella-Maris in Amsterdam is seeking a Workplace Experience Manager to run the HQ, coordinating daily operations and creating a welcoming environment for colleagues and guests.

You’ll also provide practical support to our CEO with scheduling, travel and meeting logistics, spending about 80% of time on Workplace Management and 20% on CEO support.

Qualifications

• Minimum three years in office management or related role.
• Strong organisational skills and ability to prioritise.
• Natural hospitality with attention to presentation.
• Proactive, owner-driven approach.
• Proficiency with calendars and presentations.
• Affinity with Marie-Stella-Maris brand and mission.
• On-site availability at Amsterdam HQ.
• Fluency in Dutch and English.

Responsibilities

• Be the welcoming first point of contact for colleagues, visitors and partners.
• Oversee day-to-day office operations, from workspaces to supplies and deliveries.
• Coordinate office lunch, stock and presentation.
• Manage relationships with suppliers and coordinate maintenance with landlord.
• Identify issues and implement practical improvements for the office.

Skills

Office management

Hospitality

Event planning

Calendar management

Communication

Dutch

English

Google Workspace

Tools

Google Workspace

Job description

Make our workplace feel like Marie.

A warm welcome. A beautifully organised space. A team lunch that brings people together. At Marie-Stella-Maris, the details matter including the way we work together.

We’re looking for an Workplace Experience Manager & Support (to the CEO) who brings energy, care and a sharp eye for detail to our Amsterdam headquarters. Someone who enjoys making things happen, takes pride in a well-run office and creates an environment where people can do their best work.

You’ll be the face of our Workplace and the person who keeps everyday life at HQ running smoothly. From welcoming a guest to organising a team celebration or getting a practical problem sorted: you see what’s needed and make it happen.

About Marie-Stella-Maris

Marie-Stella-Maris is a renowned lifestyle and beauty brand where design, conscious living and social impact come together. Founded in Amsterdam, we create elevated home and body care essentials that enhance everyday routines while contributing to a greater purpose. Through our products and initiatives, we contribute to clean drinking water projects worldwide.

Driven by creativity, social responsibility and an entrepreneurial spirit, we work with intention, pay attention to every detail and aim to make a positive impact through everything we create.

The Position

Your main focus is our workplace: the space, the daily organisation and the experience of everyone who walks through the door. You’ll bring our Marie culture to life through thoughtful details, shared moments and reliable everyday support.

Alongside this, you’ll provide practical organisational support to our CEO, helping with scheduling, travel and the logistics around meetings and events.

You’ll spend approximately 80% of your time on Workplace Management and 20% on CEO support. You’ll report to our Director People & Culture and work directly with our CEO on agreed support tasks.

What you’ll do

Create a great everyday workplace experience

• Be a welcoming, approachable first point of contact for colleagues, visitors and partners.
• Take ownership of the day-to-day running of our office, from workspaces and meeting rooms to supplies, post and deliveries.
• Coordinate our office lunch, keeping orders, stock and presentation well organised.
• Manage relationships with suppliers, including cleaning, laundry and waste services, and coordinate maintenance with our landlord.
• Keep an eye on what needs attention, follow up on issues and find practical ways to make the office work better.

Bring our culture to life

• Organise team drinks, celebrations and office events that feel distinctly Marie: thoughtful, welcoming and beautifully executed.
• Work with People & Culture and colleagues across the business to create moments that bring teams together.
• Help new colleagues feel welcome, with a workspace that is ready and a friendly face to turn to.
• Bring fresh ideas for making HQ a place people enjoy coming to, with care for resources and attention to detail.

Provide practical support to our CEO

• Help coordinate appointments, calendar logistics and business travel, including accommodation and clear itineraries, in line with agreed priorities.
• Organise the practical side of meetings and events, including rooms, materials, hospitality and technical setup.
• Collect and organise input for our monthly team meetings, bringing slides together in the existing template and checking that everything is ready on time.
• Coordinate the details around the CEO’s participation in events, from timings and travel to making sure the right materials are in place.

What you bring

You enjoy being where things happen. You’re comfortable switching between people, planning and practical tasks, and you get satisfaction from seeing the difference your work makes to someone else’s day. People can also trust you to handle sensitive information with discretion and care.

You understand that a great workplace experience takes work. Whether you’re rearranging a room, chasing a repair, making sure lunch is ready or organising a memorable team event, you take pride in doing it well.

We’re looking for someone with:

• At least three years of relevant experience in office management, workplace coordination, hospitality or a similar role.
• Strong organisational skills and the ability to decide what needs attention first.
• A natural sense of hospitality, an eye for presentation and a warm, professional communication style.
• A proactive approach: you notice, take ownership and follow through.
• Confidence with everyday digital tools, calendars and presentations.
• An affinity with our brand and our mission.
• Enthusiasm for working on-site at our Amsterdam HQ and being part of its day-to-day life.
• Fluency in Dutch and English.

Experience supporting a manager or director is welcome; a genuine enthusiasm for running a workplace is essential!

What’s in it for you?

A visible role at the heart of Marie-Stella-Maris, with room to bring your own ideas and make a daily difference. You’ll work with colleagues across the business and see the results of your work around you: a smooth start to the day, a guest who feels welcome and teams with what they need to do their best work.

Alongside a competitive salary, we offer:

• 25 days of annual leave based on a full-time contract, plus your birthday off
• Two additional days for community involvement
• The opportunity to go on a workcation
• A pension contribution
• 20% discount on Marie-Stella-Maris products
• Refill products available at the office and in our boutiques
• A travel allowance
• A healthy lunch at the office
• A laptop and phone