Office Coordinator & Project Support (Parttime)

High on Digitals; Netherlands; Remote; EUR 26,000 - 38,000; Full time

Job summary

High on Digitals is a young marketing agency seeking an Office Hero to keep the team organized and prepared. You will handle administrative tasks, document management, deadlines, planning tools, and project prep to let the team focus on strategy, content, design, and execution.

This role suits someone who enjoys structure, clear communication, and proactive problem solving. Experience with Google Workspace, Asana, and Canva is a plus; Dutch and English language skills required; HBO/MBO level.

Qualifications

• Strong organizational skills with attention to detail.
• Clear written and spoken communication in English and Dutch.
• Experience with Google Workspace, Asana and Canva is a plus.
• Background in office support, administration or project coordination.

Responsibilities

• Support daily administrative and operational tasks.
• Organize project information, documents, folders, and files.
• Help with planning, deadlines, checklists, and internal follow-ups.
• Prepare notes, documents, and information for meetings or projects.
• Support inbox management, client information, and basic communication.
• Keep track of open tasks and remind the team when action is needed.
• Maintain workflow organization in Google Drive, Asana, Canva, and similar tools.
• Assist with light office coordination and day-to-day tasks.

Skills

Organized

Detail-oriented

Communicates clearly

Proactive

Team player

Education

MBO/HBO thinking level

Tools

Google Drive

Google Workspace

Asana

Canva

Job description

High on Digitals is growing, and we are looking for an Office Hero to help organize our team, our projects, and our daily operations. Someone who brings structure to a creative work environment, follows up on what still needs to be done, and makes sure small details do not turn into big problems.

As our Office Hero, you will support the team with planning, administration, communication, document management, and daily office tasks. You will help us stay on top of deadlines, client information, internal follow-ups, and project preparation, so the team can focus on strategy, content, design, and execution.

This role is ideal for someone who is organized, reliable, proactive, and calm when things get busy. You do not need to be a marketer or designer, but you do need to enjoy structure, clear communication, and making everyone’s workday easier.

What will you do?

You will support the daily operations of High on Digitals by helping the team stay organized and prepared. This includes administrative tasks, keeping documents and folders organized, following up on internal deadlines, updating planning tools, and preparing information for projects.

You will also help with communication and coordination. You keep track of messages, prepare follow-ups, monitor open tasks, support meeting preparation, organize notes, and make sure important information reaches the right person at the right time.

You are the person who notices what still needs to be handled, reminds the team of deadlines on time, and helps bring more structure and clarity to the way we work.

Key responsibilities

• Support daily administrative and operational tasks
• Organize project information, documents, folders, and files
• Help with planning, deadlines, checklists, and internal follow-ups
• Prepare notes, documents, and information for meetings or projects
• Support with inbox management, client information, and basic communication
• Keep track of open tasks and remind the team when action is needed
• Help keep our workflow organized in tools such as Google Drive, Asana, Canva, and similar systems
• Support with light office coordination and practical day-to-day tasks
• Bring more structure, clarity, and consistency to the way we work

Who are we looking for?

We are looking for someone who naturally enjoys structure. You are someone who remembers what still needs to be done, keeps an overview, and does not wait until the last minute to follow up.

You communicate clearly, work accurately, and can switch between different tasks without losing track. You are proactive, practical, and solution-oriented. When something is unclear, you ask the right questions and think along about what is needed.

You also feel comfortable in a creative environment where things move quickly, ideas can change, and no two days are exactly the same.

You are

• Organized and detail-oriented
• Reliable and responsible
• Proactive and solution-oriented
• Calm when things get busy
• Clear in your communication
• Friendly, professional, and easy to work with
• Comfortable with planning, documents, email, and digital systems
• Independent, but also a true team player
• Someone who takes pride in creating order and supporting others

Requirements

• MBO/HBO thinking level
• Strong verbal and written communication skills
• Good command of Dutch and English
• Experience with Google Workspace, email, calendars, and digital planning tools
• Experience in administration, office support, customer service, planning, or coordination is a plus
• Experience with tools such as Asana, Canva, or similar platforms is a plus

What do we offer?

You will join a young and growing marketing agency where your work directly contributes to how smoothly the team operates. You will become part of a creative environment with room to learn, improve systems, and grow with the company.

This is not just an administrative role where you wait for tasks. We are looking for someone who can play an important role behind the scenes at High on Digitals.