Office Coordinator & Executive Support

Fortaegis Technologies; Amsterdam; On-site; EUR 40,000 - 55,000; Full time

Job summary

Fortaegis Technologies in Amsterdam is looking for an Operations & Office Coordinator to ensure the smooth operation of their office and support leadership. This role requires excellent organizational skills, attention to detail, and experience in office management and administrative roles.

The successful candidate will help maintain compliance and efficiency across various tasks and support onboarding for new employees. Join a dynamic team at the forefront of semiconductor technology.

Qualifications

• Experience in Office Management or similar roles.
• Detail-oriented and proactive working style.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills in English.

Responsibilities

• Oversee general office administration and daily operations.
• Coordinate office supplies and services.
• Process invoices and liaise with Finance.
• Maintain structured filing systems.
• Assist with onboarding logistics for new employees.

Skills

Office Management

Administrative Assistance

Organizational Skills

Communication Skills

Proficiency in Google Workspace

Proficiency in Microsoft Office

Job description

Fortaegis is a fast‑scaling, highly ambitious and cutting‑edge semiconductor company. We are looking for an Operations & Office Coordinator / Executive Support to ensure the smooth day‑to‑day running of our Amsterdam office, and to support our leadership and growing team. This role ensures structure, compliance, and efficiency across administrative, HR‑support, and office management tasks. We are looking for candidates with not only an exceptional skillset, but also an exceptional mindset, willing to go above and beyond to make our outstanding team even better.

Job Requirements

• Experience in Office Management, Administrative Assistance, Operations, or similar administrative roles.
• Highly structured, detail‑oriented, hands‑on and proactive working style.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English (Dutch is a plus).
• Ability to handle sensitive and confidential information.
• Proficiency in standard office software (Google Workspace, Microsoft Office).

Job Responsibilities

Operations & Office Management

• Oversee general office administration and ensure smooth daily operations.
• Coordinate office supplies, vendors, and service providers.
• Review, process, and track incoming invoices, and liaise with Finance for timely approvals and payments.
• Support compliance‑related documentation and internal process organization.
• Maintain structured filing systems (digital and physical).
• Assist with contracts, service agreements, and supplier coordination.
• Ensure meeting rooms and common areas are organized and presentable.
• Support company events and internal team initiatives where required.

HR & Recruitment Support

• Assist with onboarding logistics for new employees (workspace setup, documentation, introductions).
• Maintain organized and up‑to‑date employee documentation.

Job Benefits

The successful candidate will have the unique opportunity to participate in shaping a groundbreaking company, contributing to the development of ultra‑secure and high‑performance products. They will be part of a dynamic and innovative team, working in a collaborative and challenging environment at the forefront of semiconductor technology.