Office Assistant | Temporary Cover | Dutch & English

Undutchables; Amsterdam; On-site; EUR 24,000 - 36,000; Full time

Job summary

Undutchables is seeking an organized office administrator to support reception, communications and general administration in Amsterdam. You will handle incoming calls, emails, greet visitors and notify contacts, manage mail, place orders and help document invoices and contracts.

You will assist with internal events and meetings, use office tools to share information, and contribute to a smooth team workflow in a fast-paced environment.

Responsibilities

• Answer and route incoming calls using a multiline telephone system.
• Manage incoming and outgoing emails and correspondence.
• Welcome visitors professionally and notify the relevant contact.
• Receive, sort and distribute incoming mail, and prepare outgoing mail.
• Place orders and ensure essential items are available and shipped.
• Send the invoices to customer.
• Register the invoices on the relevant systems.
• Register contracts for customers.
• Provide general administrative support to team members when required.
• Assist with the organization of internal events, business meetings and related logistics.
• Use collaborative and office tools to share information and support efficient teamwork.

Job description

Reception and communications

• Answer and route incoming calls using a multiline telephone system.
• Manage incoming and outgoing emails and correspondence.
• Welcome visitors professionally and notify the relevant contact.
• Receive, sort and distribute incoming mail, and prepare outgoing mail.

Office administration

• Place orders and ensure essential items are available and shipped
• Send the Invoices to customer
• Register the invoices on the relevant systems
• Register contracts for customers

Team and event support

• Provide general administrative support to team members when required.
• Assist with the organization of internal events, business meetings and related logistics.
• Use collaborative and office tools to share information and support efficient teamwork.