Office Administrator

ChargePoint; Amsterdam; In loco; EUR 36.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Office Parties

EV charging at work

Bring-your-dog-to-work

Full medical, dental, and vision

Snacks and beverages

Outdoor activities

Descrizione del lavoro

ChargePoint is seeking an Office Administrator in Amsterdam to ensure a smooth, vibrant, and safe in-office environment. You will greet visitors, handle calls, and coordinate facilities, while stewarding vendor relationships and employee experience.

Responsibilities include onboarding/offboarding coordination with HR and IT, mail and supply management, and supporting office moves. Fluency in Dutch and English and strong MS Office skills are required to excel.

Competenze

• Strong attention to detail and problem-solving skills.
• Vendor management experience, including sourcing, negotiating, and managing supplier relationships.
• At least 2 years of work experience in an organizational or administrative support role.
• Fluent in both Dutch and English (verbal and written).
• Hands-on experience with office devices and equipment (e.g., printers, AV systems).
• Proficiency in MS Office.

Mansioni

• Maintain the appearance, organization, and smooth day-to-day operation of the office.
• Serve as the first point of contact for the Amsterdam office; welcome visitors and manage calls.
• Manage facilities and vendor relationships (cleaning, catering, security, maintenance).
• Coordinate office moves and relocation logistics as needed.
• Support onboarding and offboarding of Amsterdam-based employees with HR and IT.
• Process mail and packages and manage office supplies and equipment.
• Address employee queries on office management, hardware, travel, and facilities.
• Promote ChargePoint culture and employee experience in the Amsterdam office.

Conoscenze

Vendor management

Office administration

Dutch/English bilingual

MS Office

Communication skills

Organizational skills

Time management

Safety procedures

Formazione

High school diploma

Strumenti

MS Excel

MS Outlook

Printers

AV systems

Descrizione del lavoro

• As the Office Administrator, you will thrive on variety and take pride in keeping things running smoothly behind the scenes.
• From managing the appearance of the office to handling vendor relationships and optimizing the employee experience, you will be central to our Amsterdam operations.
• Success in this role means maintaining a vibrant, safe, and efficient fully in-office environment where our team can do their best work
• Serve as the first point of contact for the Amsterdam office, welcoming visitors, and managing incoming calls and correspondence
• Maintain the overall appearance, organization, and smooth day-to-day operation of the office
• Manage facilities and vendor relationships, including cleaning, catering, security, and maintenance services
• Coordinate office move or relocation logistics and support as needed
• Support the onboarding and offboarding of Amsterdam-based employees in coordination with HR and IT
• Process incoming and outgoing mail and packages while managing office supplies, stationery, and equipment
• Resolve employee queries on office management matters, including hardware, travel bookings, and facilities
• Partner with HR to maintain and update office policies as required
• Lead or support the end-of-year office decommission project, coordinating with vendors, facilities teams, and internal stakeholders
• Champion the ChargePoint culture and employee experience within the Amsterdam office
• Act as the internal point of contact for health and safety, ensuring day-to-day compliance and supporting periodic internal audits

Benefits

• Office Parties
• EV charging at work
• Bring-your-dog-to-work
• Full medical, dental, and vision coverage
• Snacks and beverages
• Outdoor activities - the Los Gatos Creek Trail is just steps from our campus; bring your bike or your running shoes, plus you can shower up after your workout

Strong attention to detail and problem-solving skillsKnowledge of office administrator responsibilities, systems, and safety proceduresDemonstrated vendor management experience, including sourcing, negotiating, and managing supplier relationshipsAt least 2 years of work experience in an organizational or administrative support roleA proactive and flexible team player with a creative mindset and a drive to improve processesA natural communicator and people-personFluent in both Dutch and English (verbal and written)Hands-on experience with office devices and equipment (e.g., printers, AV systems)Strong organizational and planning skills in a fast-paced environmentExcellent time management skills with the ability to multitask and prioritize workProficiency in MS Office (MS Excel and MS Outlook in particular)High school diploma or equivalent practical experience