Marketing Contracts & Approvals Specialist

Supermicro; 's-Hertogenbosch; On-site; EUR 32,000 - 52,000; Full time

Job summary

Supermicro seeks a mid-level Marketing Coordinator to manage contracts, approvals, and paperwork supporting marketing activities, especially events and trade shows. The role handles the full lifecycle of contractual documents, internal approval workflows, compliance documentation, and accurate record-keeping to enable the marketing team to focus on core responsibilities.

The ideal candidate has 4–5 years of administrative experience with contracts and PO/invoicing processes, strong MS Office

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 4–5 years of administrative experience focused on contracts, approvals, PO/invoices, and documentation.
• Proven ability to handle commercial paperwork and multi-step approval processes accurately and on time.
• Experience in a structured corporate environment, ideally supporting marketing or operations teams.
• Fluency in English; additional European languages advantageous.

Responsibilities

• Draft, review, track, and file contracts, agreements, and related documents with venues, vendors, and agencies.
• Coordinate internal approval processes for contracts, budgets, POs, and expenses with Legal and other departments.
• Source and work with local suppliers to produce branded giveaways and promotional material.
• Process and maintain purchase orders, invoices, expense claims, and payment documentation with Finance and Procurement.
• Keep audit-ready records of all contracts, approvals, and supporting paperwork.
• Monitor contract deadlines, renewals, and compliance; prepare status updates.

Skills

Fluency in English

Highly organized

Detail oriented

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Document management systems

Job description

Supermicro seeks a mid-level Marketing Coordinator to manage contracts, approvals, and paperwork supporting marketing activities, especially events and trade shows. The role handles the full lifecycle of contractual documents, internal approval workflows, compliance documentation, and accurate record-keeping to enable the marketing team to focus on core responsibilities.

The ideal candidate has 4–5 years of administrative experience with contracts and PO/invoicing processes, strong MS Office