Marketing Coordinator

Jobtailor; 's-Hertogenbosch; On-site; EUR 38,000 - 52,000; Full time

Job summary

Jobtailor in the Netherlands seeks an experienced Contracts & Compliance Administrator to draft, review, and file contracts with venues and agencies, and to coordinate internal approvals and budgets. The role requires meticulous record-keeping and strong Microsoft Office skills.

You will maintain audit-ready records, monitor deadlines, support event-related paperwork, and help streamline workflows while ensuring data protection and regulatory compliance.

Qualifications

• 4–5 years of administrative experience focused on contracts, approval workflows, purchase orders/invoices, and documentation.
• Experience in a structured corporate environment, ideally supporting marketing or operations teams.
• Strong proficiency in Microsoft Office and document management systems.

Responsibilities

• Draft, review, track, and file contracts, agreements, and related commercial documents with venues, vendors, and agencies.
• Coordinate internal approval processes for contracts, budgets, purchase orders, and expenses in line with company policy.
• Liaise with Legal, Finance, and Procurement departments as required.
• Source and work with local suppliers to produce branded giveaways and promotional material.
• Process and maintain purchase orders, invoices, expense claims, and payment documentation.
• Keep complete, audit-ready records of contracts, approvals, and supporting paperwork.
• Monitor contract deadlines, renewals, and compliance requirements; prepare status updates and elevate issues.
• Support event- and campaign-related paperwork, including documentation collection, checklists, and post-activity records.
• Assist with formal reports on contractual commitments, budget use, and approval status.
• Ensure compliance with internal policies, data protection, and relevant regulations.
• Identify opportunities to streamline contract and approval workflows.

Skills

Contract Management

Approval Workflows

Document Management Systems

Microsoft Office Proficiency

Fluency in English

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

• Draft, review, track, and file contracts, agreements, and related commercial documents with venues, vendors, and agencies
• Coordinate internal approval processes for contracts, budgets, purchase orders, and expenses in line with company policy
• Liaise with Legal, Finance, and Procurement departments as required
• Source and work with local suppliers to produce branded giveaways and promotional material
• Process and maintain purchase orders, invoices, expense claims, and payment documentation
• Keep complete, audit-ready records of contracts, approvals, and supporting paperwork
• Monitor contract deadlines, renewals, and compliance requirements; prepare status updates and elevate issues
• Support event- and campaign-related paperwork, including documentation collection, checklists, and post-activity records
• Assist with formal reports on contractual commitments, budget use, and approval status
• Ensure compliance with internal policies, data protection, and relevant regulations
• Identify opportunities to streamline contract and approval workflows

Requirements

• 4–5 years of administrative experience focused on contracts, approval workflows, purchase orders/invoices, and documentation
• Proven ability to handle commercial paperwork and multi-step approval processes accurately and on time
• Experience in a structured corporate environment, ideally supporting marketing or operations teams
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management systems
• Fluency in English; additional European languages an advantage
• Highly organized, detail-oriented, and process-driven
• Clear written communication and strong follow-up skills
• Able to manage multiple paperwork streams, meet deadlines, and maintain accuracy under pressure
• Reliable and discreet with confidential information
• Collaborative, proactive, and focused on continuous process improvement

Core Competencies

Demonstrates expertise in contract management, approval workflows, and documentation processes, ensuring compliance with internal policies and regulations. Proficient in managing multiple paperwork streams while maintaining accuracy and attention to detail in a structured corporate environment.

Highest-signal resume keywords

• Contract Management
• Approval Workflows
• Microsoft Office Proficiency
• Document Management Systems
• Fluency in English

Hard Skills

• Contract Drafting
• Budget Tracking
• Purchase Order Processing
• Invoice Management
• Compliance Monitoring
• Documentation Collection
• Status Reporting
• Record Keeping
• Workflow Streamlining
• Commercial Paperwork Handling

Soft Skills

• Detail-Oriented
• Clear Written Communication
• Organizational Skills
• Proactive Collaboration
• Strong Follow-Up Skills

Industry Keywords

• Corporate Environment
• Marketing Support
• Operations Support
• Data Protection Compliance
• Audit-Ready Records