Management Assistant

Green Energy Storage B.V.; Breda; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid working

Office near Breda station

25 vacation days

Travel allowance

Job summary

Green Energy Storage (GES) & Vopak seeks a proactive Management Assistant to keep the back-office running smoothly. You will support the CEO and leadership with secretarial tasks, manage complex calendars, arrange travel and facilities, and organize international meetings.

You work independently, take initiative, and help design efficient processes while maintaining a positive team atmosphere in a fast-growing environment. Hybrid work options available near Breda.

Qualifications

• Bachelor's degree with at least 5 years of experience in a similar role.
• Experience in a multinational environment is a plus.
• Proficient with Microsoft 365, Teams, and SharePoint.
• Fluent in Dutch and English (spoken and written).

Responsibilities

• Provide secretarial and administrative support to the CEO and leadership team.
• Manage dynamic calendars and coordinate internal and external appointments.
• Act as point of contact for colleagues, visitors and external partners.
• Arrange facility matters (office management and suppliers) and travel arrangements (transport, accommodation, visas).
• Organize (international) meetings, conferences, team events and inspiring team days.
• Maintain deadlines, document flow and information overviews.
• Create purchase orders and ensure IT systems/workstations are properly configured.
• Contribute ideas to improve processes and foster a good work atmosphere.

Skills

Independence

Proactivity

Organizational skills

Dutch & English fluency

Education

Bachelor's degree or higher

Tools

Microsoft 365

Teams

SharePoint

Job description

About Green Energy Storage (GES) & Vopak

Build together Green Energy Storage (GES) and Vopak on the energy system of the future. With large-scale battery projects, we are working on a reliable, sustainable, and flexible electricity grid. And you can be an important part of that!

Your mission

Our team is growing fast! That is why we are looking for a proactive Management Assistant who ensures that everything runs smoothly behind the scenes. In this versatile role, you maintain an overview, set priorities effortlessly, and ensure that everything is perfectly organized. You work independently, enjoy taking initiative, and often see what needs to be done before anyone asks.

What you are going to do

You will be given a broad and varied range of tasks in which you form the organizational heart of our office and support management. This includes:

• Providing secretarial and administrative support to the CEO and the leadership team.
• Smart and efficient management of dynamic calendars, including scheduling, preparing, and monitoring internal and external appointments.
• The point of contact for colleagues, visitors, and external partners. You pick up on questions quickly and know exactly how to assess what is urgent and what can wait.
• Arranging facility matters (office management and suppliers) and taking care of travel arrangements (transport, accommodation, and visas).
• Organizing (international) meetings, conferences, team events, and inspiring team days.
• Maintain an overview of deadlines, documents, information flows, and overviews.
• Creating purchase orders and working with IT to ensure properly configured systems and workstations.
• Contributing ideas on how to design our work processes smarter and more pleasantly, and contributing to a great working atmosphere and good team spirit.

Who are you?

• Bachelor's degree working and thinking level with at least 5 years of experience in a similar role (experience at a multinational is a plus).
• Experience in a professional work environment (preferably in the energy sector or business services).
• Digitally skilled (including Microsoft 365, Teams, SharePoint) and available for at least 32 hours per week.
• Independent, proactive, and a true organizer who remains calm in hectic situations.
• Reliable, discreet, and of integrity – someone the leadership team can count on.
• Enthusiastic about a dynamic, fast-growing environment.
• Excellent command of the Dutch and English languages, spoken and gesscripture

What do we offer you?

• A varied position with a lot of responsibility and plenty of room for your own initiative.
• A market-rate and competitive salary commensurate with your experience and skills.
• Good travel allowance.
• Opportunity for hybrid working, with a nice office right next to Breda station.
• 25 vacation days a year to recharge.
• Attention to your personal growth and advancement opportunities within Green Energy Storage and Vopak.