Lead Document Expeditor

TRS Staffing Solutions; Rotterdam; On-site; EUR 70,000 - 100,000; Full time

Job summary

TRS Staffing Solutions is seeking a Lead Document Expeditor in Rotterdam to oversee vendor documentation expediting across multiple EPC projects. You will manage expediting personnel and act as the escalation point for vendor documentation queries.

Responsibilities include reviewing schedules, coordinating with vendors, expediting internal reviews, and ensuring timely closure of documentation during project close-out.

Qualifications

• Minimum 5+ years of document control/expediting experience.
• HBO education or equivalent.
• Experience on EPC projects.
• Experience managing personnel or small teams.
• Experience in document control is a plus.
• Experience working in multicultural environments.

Responsibilities

• Participate in package gate meetings when applicable (KOM, Design, Procurement, Pre-fabrication, Testing and Release for shipment)
• Review document schedules
• Assist the Project Expeditor in ensuring timely submittal of vendor documentation
• Assist in coordinating with the Vendors on resolving issues that might prevent timely submittal of documentation
• Expediting internal review of documentation
• Assist and coordinate efficient resolution to commented documents
• Interface with external or internal vendor document control teams to monitor timely upload of received documentation
• Act as escalation point for project management vendor documentation queries
• Manage document expeditors assigned to SBM projects
• Carry out and report on documentation requests/exercises as requested by the Project Procurement Manager or Expediting Supervisor
• During project close out, participate and liaise with document control teams to ensure swift closure of vendor documentation scopes

Skills

Expediting

Analytics & reporting

Logistics

Quality control plans

Inspection & testing

SBM knowledge

Purchasing tools & processes

Package management

Third parties relation management

Negotiation

Education

HBO education or equivalent

Job description

Lead Document Expeditor

Location: Rotterdam

Start date: ASAP / Q4 2026

Responsible for overall vendor documentation expediting exercises and to manage document expediting personnel across multiple projects. Point of escalation for internal vendor documentation queries. Responsible for expediting of vendor and internal documentation as per purchase order data requirements and/or approved document schedule. Responsible for internal expediting of documents under review to ensure timely review workflow completion.

Main Tasks

• Participate in package gate meetings when applicable (KOM, Design, Procurement, Pre-fabrication, Testing and Release for shipment)
• Review document schedules
• Assist the Project Expeditor in ensuring timely submittal of vendor documentation
• Assist in coordinating with the Vendors on resolving issues that might prevent timely submittal of documentation
• Expediting internal review of documentation
• Assist and coordinate efficient resolution to commented documents
• Interface with external or internal vendor document control teams to monitor timely upload of received documentation
• Act as escalation point for project management vendor documentation queries
• Manage document expeditors assigned to SBM projects
• Carry out and report on documentation requests/exercises as requested by the Project Procurement Manager or Expediting Supervisor
• During project close out, participate and liaise with document control teams to ensure swift closure of vendor documentation scopes

Education and Experience

• Minimum 5+ years of document control/document expediting experience
• HBO education or equivalent
• Experience working on EPC projects
• Experience managing personnel or small teams
• Experience in project material expediting is a plus
• Experience in document control is a plus
• Experience working in multicultural environments

Functional Competencies

• Expediting
• Analytics and reporting
• Logistics
• Quality Control Plans
• Inspection, testing, commissioning and monitoring
• SBM Product Knowledge
• Purchasing Tools and Processes
• Package Management
• Third parties' relation management
• Negotiation