Junior Project Administrator (SAP)

Jouwpreviewwebsite; Sittard; Remote; EUR 32,000 - 46,000; Full time

Job summary

Expertum is seeking a Junior Project Administrator to join our finance-driven team. You will own project administration and billing, ensuring correct setup of WBS structures, accurate time and cost registrations, and timely invoicing across Time & Material, Fixed Fee and Milestones.

You will work closely with finance, project management and operations to optimize cash flow, monitor WIP, and support continuous improvements in end-to-end project processes.

Qualifications

• Must have an MBO or HBO degree in Finance, Business Administration or a related field.
• 0–5 years of relevant work experience.
• Strong interest in project administration, billing and financial processes.
• Good analytical skills and attention to detail.

Responsibilities

• Set up and manage project administration, including WBS elements and project structures.
• Ensure correct allocation of costs and time registration, safeguarding data quality (billable vs non-billable).
• Monitor WIP and unbilled work, and ensure timely and accurate invoicing.
• Prepare and send invoices (Time & Material, Fixed Fee and Milestones).
• Manage accounts receivable and dunning processes, actively improving cash collection.
• Monitor project margins and time-to-bill, identifying deviations and improvement opportunities.
• Handle contract and PO registration and ensure billing readiness.
• Collaborate closely with finance, project management and operations to ensure smooth end-to-end processes.

Skills

Analytical skills

Attention to detail

Proactive

Team player

Process-oriented

Growth mindset

Education

MBO or HBO degree in Finance, Business Administration

Tools

SAP (S/4HANA Public Cloud)

Job description

At Expertum, we are a consultancy company built around people and expertise. We believe that strong results come from close collaboration, clear communication and a pragmatic approach.

Our consultants work in an environment where knowledge sharing, trust and personal growth are key. We combine passion for technology with a reassuring partnership for both our customers and our people.

Are you ready to take ownership of project administration and billing processes, and make a direct impact on financial performance and cash flow? Then we would love to meet you.

The Job

(Full-time 32-40 hours)

As a Junior Project Administrator, you operate at the intersection of project control and order-to-cash. You ensure that projects are correctly set up, billing runs smoothly, and cash flow is optimized.

Your key responsibilities:

• Set up and manage project administration, including WBS elements and project structures
• Ensure correct allocation of costs and time registration, safeguarding data quality (billable vs non-billable)
• Monitor WIP and unbilled work, and ensure timely and accurate invoicing
• Prepare and send invoices (Time & Material, Fixed Fee and Milestones)
• Manage accounts receivable and dunning processes, actively improving cash collection
• Monitor project margins and time-to-bill, identifying deviations and improvement opportunities
• Handle contract and PO registration and ensure billing readiness
• Collaborate closely with finance, project management and operations to ensure smooth end-to-end processes

Your profile

Must haves

• MBO or HBO degree in Finance, Business Administration or a related field
• 0–5 years of relevant work experience
• Strong interest in project administration, billing and financial processes
• Good analytical skills and attention to detail

Nice-to-haves

• Experience in a project-driven organization
• Experience with SAP (S/4HANA Public Cloud)

Mindset & Soft Skills

• Proactive and hands-on attitude
• Structured and process-oriented
• Team player with a collaborative mindset
• Eager to learn and grow within a professional environment

What’s in it for you?

At Expertum, we believe in creating an environment where people feel supported and can grow at their own pace. Whether you are at the start of your career or looking to deepen your expertise, you will find room to develop here.

Your package includes:

• A dynamic role within a growing, international organization
• A flexible and human-centric working environment
• Strong focus on learning, coaching and personal development
• Collaboration with experienced finance and business professionals
• The opportunity to work in a modern SAP-driven environment

We also offer a competitive salary package, including:

• Smartphone with subscription