Hybrid Finance & Office Administrator — Freelance (Amsterdam)

Mesh ID; Amsterdam; Hybrid; EUR 33,000 - 59,000; Part time

Job summary

Mesh ID in Amsterdam seeks a hands-on financial administrator and office support specialist. You will manage invoices, payments, and paperwork, coordinating with the CEO, fractional CFO, and bookkeepers to keep financial operations on track.

The role requires in-office presence 2–3 days per week (Mon/Tue/Wed) with occasional remote work, and a day rate contract that could convert as the company grows. Experience with Exact Online and HubSpot is highly valued.

Qualifications

• Hands-on experience in financial administration or bookkeeping.
• Experience with Exact Online or the ability to pick it up quickly.
• Fluency in English; Dutch is an advantage for local coordination.
• Comfortable working in AMS office and coordinating with the CEO and bookkeepers.

Responsibilities

• Raise and send client invoices in Exact Online.
• Follow up on overdue invoices and manage payments.
• Prepare supplier payment batches for approval and process invoices.
• Maintain client and vendor records in HubSpot and Exact Online.
• Assist with payroll and expense administration with the payroll provider.
• Handle billing queries from clients and suppliers with accuracy.
• Support event logistics and office administration as needed.
• Track renewals for licenses, insurances, and subscriptions.

Skills

Bookkeeping

Office support

Time management

Communication

Dutch language

Tools

Exact Online

HubSpot

Job description

Mesh ID in Amsterdam seeks a hands-on financial administrator and office support specialist. You will manage invoices, payments, and paperwork, coordinating with the CEO, fractional CFO, and bookkeepers to keep financial operations on track.

The role requires in-office presence 2–3 days per week (Mon/Tue/Wed) with occasional remote work, and a day rate contract that could convert as the company grows. Experience with Exact Online and HubSpot is highly valued.