Freelance (option to convert to fixed)

Mesh ID; Amsterdam; Ibrido; EUR 33.000 - 59.000; Part-time

Descrizione del lavoro

Mesh ID in Amsterdam seeks a hands-on financial administrator and office support specialist. You will manage invoices, payments, and paperwork, coordinating with the CEO, fractional CFO, and bookkeepers to keep financial operations on track.

The role requires in-office presence 2–3 days per week (Mon/Tue/Wed) with occasional remote work, and a day rate contract that could convert as the company grows. Experience with Exact Online and HubSpot is highly valued.

Competenze

• Hands-on experience in financial administration or bookkeeping.
• Experience with Exact Online or the ability to pick it up quickly.
• Fluency in English; Dutch is an advantage for local coordination.
• Comfortable working in AMS office and coordinating with the CEO and bookkeepers.

Mansioni

• Raise and send client invoices in Exact Online.
• Follow up on overdue invoices and manage payments.
• Prepare supplier payment batches for approval and process invoices.
• Maintain client and vendor records in HubSpot and Exact Online.
• Assist with payroll and expense administration with the payroll provider.
• Handle billing queries from clients and suppliers with accuracy.
• Support event logistics and office administration as needed.
• Track renewals for licenses, insurances, and subscriptions.

Conoscenze

Bookkeeping

Office support

Time management

Communication

Dutch language

Strumenti

Exact Online

HubSpot

Descrizione del lavoro

Webinar Series | AI in KYC summer webinar series. Part 3 coming soon See all sessions

Amsterdam (in-office Mon, Tue, and/or Wed) Freelance (option to convert to fixed)

Mission of the role

Your mission is to keep our financial administration and day-to-day office running, so the rest of the team can spend its time on growth. You will be the central point for invoices, payments and paperwork, working closely with our CEO, our fractional CFO and bookkeepers to keep our financial operations on track and the Amsterdam office running.

Why now

Mesh ID is a scale-up moving fast, and the bookkeeping and office administration has outpaced what one person can keep on top of. As we grow, we need someone dedicated to this work, so the rest of the team can spend its time on the business.

What you will do

• Raise and send client invoices in Exact Online
• Follow up on overdue invoices
• Prepare supplier payment batches for approval
• Get supplier invoices into our system and keep them moving
• Prepare payroll and expense admin with our payroll provider
• Handle billing queries from clients and suppliers
• Keep our client and vendor register in HubSpot up-to-date
• Keep customer and supplier records in Exact accurate
• Set up billing for new clients
• Shepherd new client contracts from signature to first invoice
• Help with event admin and logistics, such as venues, catering and group travel for events
• Track operational renewals across the board (insurance, licences, subscriptions and similar)
• Pull together the source information for board and investor packs

What we are looking for

• Based in the Netherlands and able to work from our Amsterdam office on Monday, Tuesday and/or Wednesday (our fixed office days). Occasional remote work later in the week is sometimes possible, but the in-office availability is essential
• This role isn't eligible for visa sponsorship. You'll need to already have the right to live and work in the Netherlands.
• Real, hands‑on experience in financial administration alongside office or business support, ideally at a small or scaling company. We welcome backgrounds in office management, business support or project support, as long as you have actually done bookkeeping work, not just been near it
• Comfortable working in Exact Online, or able to pick it up quickly
• Precise, organised and able to hustle to meet deadlines in a fast‑paced environment
• Fluent in English. Dutch is an advantage
• + Experience with HubSpot, particularly for contract and vendor tracking
• + Comfortable holding both the office and the bookkeeping side without a large team around you
• + Experience tracking vendor and contract renewals

The practical details

• Freelance contract, with the option to convert to a fixed‑term or permanent contract as the role grows
• Two days a week, with some weeks busier than others
• Based at our Amsterdam office on Monday, Tuesday or Wednesday; which of those days is flexible
• Occasional remote work on Thursday or Friday may be possible, at our discretion
• Day rate in line with experience

Sounds like you?

We're hiring directly for this role.