Human Resources Coordinator

Intelcom | Dragonfly; Waddinxveen; On-site; EUR 36,000 - 48,000; Full time

Job summary

Intelcom | Dragonfly is seeking an HR Administration professional to manage HRIS data, payroll inputs, and onboarding processes. You will ensure accurate employee records, support payroll cycles, and assist with HR documentation and reporting.

The role involves coordinating onboarding/offboarding, tracking HR deadlines, and supporting benefits programs. Strong Excel and MS Office skills are required, with experience in Dutch payroll advantageous.

Qualifications

• MBO+/HBO level education in HR, business admin, or related field.
• Experience with HRIS and time & attendance systems.
• Good Excel and MS Office skills.

Responsibilities

• Maintain accurate employee data in HRIS and payroll systems.
• Process hires, changes, terminations, and payroll inputs.
• Prepare HR reports and maintain digital personnel files.
• Coordinate onboarding and offboarding activities and documents.
• Assist with benefits and HR projects as needed.
• Ensure compliance with HR deadlines and UWV work permit applications.

Skills

HRIS proficiency

Payroll knowledge

Excel

Education

MBO+/HBO in HR

Tools

HRIS systems

Time & Attendance software

Job description

Key Responsibilities

HRIS & Employee Data

• Maintain accurate and up-to-date employee information in the HRIS.
• Process new hires, employee changes, transfers, promotions, salary changes, and terminations in HR systems.
• Perform regular data checks and resolve discrepancies.
• Support employees and managers with HRIS-related questions and issues.
• Prepare HR reports and employee data as required.
• Maintain digital personnel files and ensure documentation is complete and properly stored.
• Administer and maintain employee clocking and time & attendance systems.
• Ensure employees are correctly registered and have appropriate access to clocking devices.
• Monitor missing punches, incorrect registrations, absences, overtime, and other exceptions.
• Work with managers to resolve time-registration discrepancies before payroll cut-off.
• Troubleshoot basic clocking-device and system issues and coordinate with IT or external providers when required.
• Support improvements and standardization of time-registration processes.

Payroll Administration

• Support the HR Manager with the monthly payroll preparation and payroll cycle.
• Collect, validate, and consolidate payroll inputs, including hours worked, overtime, allowances, absences, bonuses, and employee changes.
• Reconcile time & attendance information against payroll inputs.
• Coordinate with the payroll provider and Finance to resolve discrepancies.
• Perform payroll checks before and after processing.
• Respond to basic employee payroll questions and escalate more complex matters when required.
• Maintain accurate payroll records and supporting documentation.

HR Administration

• Prepare employment contracts, amendments, letters, and other HR documentation.
• Coordinate onboarding and offboarding administration.
• Track probation periods, contract end dates, required documents, and other HR deadlines.
• Administer vacation, leave, sickness, and other employee absences.
• Support benefits and other employee programs.
• Manage HR inboxes and respond to routine employee questions.
• Support the HR Manager with audits, compliance requirements, and reporting.
• Assist with recruitment administration and interview coordination when required.
• Support other HR projects and administrative activities as needed.
• Application for work permits with UWV.

Profile

• MBO+/HBO-level education, preferably in HR, Business Administration, or a related field.
• Previous experience in an HR administration, HR Coordinator, payroll administration, or similar role.
• Experience working with HRIS and time & attendance systems.
• Good understanding of payroll administration; Dutch payroll experience is an advantage.
• Strong Excel and general Microsoft Office skills.