HR / Payroll Administration Specialist

Lage Weide; Utrecht; Hybrid; EUR 38,000 - 48,000; Full time

Job summary

Lage Weide in Utrecht, Netherlands is seeking an experienced Payroll Administrator to support and administer payroll processes, ensuring accurate and timely payments in line with policies and local laws.

You will handle deductions, taxes, benefits, and payroll reporting, collaborate with HR and Finance, and resolve employee inquiries with a focus on data accuracy and customer service.

Qualifications

• Bachelor's degree in HR, Business Administration, Finance, or Accounting (or equivalent work experience).
• Fluent Dutch and English.
• 2+ years in payroll administration or related HR function.
• Strong understanding of payroll processes, taxation and compliance.

Responsibilities

• Administer payroll processes accurately and within established timelines and quality standards.
• Execute payroll activities, including salary payments, benefits, taxes, statutory deductions, and payroll accounting.
• Calculate payroll components such as overtime, shift allowances, commissions, bonuses, and other employee payments.
• Review payroll data, identify recurring errors or discrepancies, and resolve issues or escalate complex cases as appropriate.
• Support team members in resolving recurring payroll-related issues and queries.
• Maintain payroll records and documentation in line with company processes and compliance requirements.
• Prepare payroll reports for internal stakeholders, government authorities, and compliance purposes.
• Collect, verify, and process payroll-related data to ensure accuracy and completeness.
• Respond to and resolve employee payroll inquiries in a professional and timely manner.
• Build effective working relationships with internal stakeholders and collaborate across HR and other business functions.

Education

Bachelor's degree in HR / BA / Finance

Tools

SAP

HRIS

Job description

HBO

Support and administer payroll processes to ensure accurate and timely employee payments in compliance with payroll procedures, company policies, and local legislative requirements. Contribute to delivering a high-quality payroll service while maintaining data accuracy and supporting employees with payroll-related inquiries.

Key Tasks

• Administer payroll processes accurately and within established timelines and quality standards.
• Execute payroll activities, including salary payments, benefits, taxes, statutory deductions, and payroll accounting.
• Calculate payroll components such as overtime, shift allowances, commissions, bonuses, and other employee payments.
• Review payroll data, identify recurring errors or discrepancies, and resolve issues or **escalate** complex cases as appropriate.
• Support team members in resolving recurring payroll-related issues and queries.
• Maintain payroll records and documentation in line with company processes and compliance requirements.
• Prepare payroll reports for internal stakeholders, government authorities, and compliance purposes.
• Collect, verify, and process payroll-related data to ensure accuracy and completeness.
• Respond to and resolve employee payroll inquiries in a professional and timely manner.
• Build effective working relationships with internal stakeholders and collaborate across HR and other business functions.
• Bachelor's degree in Human Resources, Business Administration, Finance, Accounting or work experience in a related field.
• HR or Payroll certification is an advantage.
• Fluent Dutch and English
• More than 2 years of experience in payroll administration or a related HR function.
• Good understanding of payroll processes, taxation, compliance requirements, and HR operations.
• Experience working with payroll systems, HRIS, and SAP is preferred.
• Strong analytical skills with a high level of accuracy and attention to detail.
• Ability to identify issues, solve problems independently, and **escalate** when necessary.
• Strong customer service and stakeholder management skills.
• Excellent communication skills and ability to explain payroll-related topics clearly.

Support and administer payroll processes to ensure accurate and timely employee payments in compliance with payroll procedures, company policies, and local legislative requirements. Contribute to delivering a high-quality payroll service while maintaining data accuracy and supporting employees with payroll-related inquiries.