HR & Office Manager

Circle Economy Foundation; Amsterdam; On-site; EUR 37,999 - 50,108; Full time

Benefits offered by this job

Pension plan

Bi-weekly office drinks

Quarterly team outings

Job summary

Circle Economy Foundation is seeking an HR and Office Manager to foster a positive workplace culture while ensuring smooth office operations. You will work directly with the Management Team to cover HR and admin duties, from recruitment to payroll and events.

The role requires 3+ years of relevant experience, fluency in Dutch and English, and strong knowledge of Dutch labour laws. A one-year contract for 32–40 hours per week with a competitive monthly gross salary is offered, along with a

Qualifications

• 3+ years of experience in HR and office management or related roles.
• Proficiency in Dutch and English to facilitate communication with employees and service providers.
• Strong knowledge of Dutch labour laws and HR best practices, including international cases (IND, visas).
• Excellent organisational and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage full employee lifecycle: recruitment, onboarding, training, performance management, and offboarding.
• Maintain employee records and ensure compliance with labour laws and policies.
• Administer payroll, benefits, and attendance tracking (Personio).
• Support wellbeing initiatives, staff development, and training programmes.
• Assist with HR policy development and implementation.
• Serve as first point of contact for employee questions.
• Support (financial) administration as needed.
• Oversee office operations, vendor relations, safety, and events.
• Coordinate with Management Team on meetings and events.

Skills

HR management

Office management

Recruitment

Payroll

Dutch and English communication

Tools

Personio

Job description

Your mission

The HR and Office Manager plays a vital role in fostering a positive workplace culture while ensuring smooth office operations. This position combines human resources functions with office administration to support employees and maintain an efficient, well‑organised work environment. You will be working directly with the Management Team (CEO and Directors).

Timeline

This vacancy will be open on a rolling basis, until the right candidate has been found. If you're interested, please apply as soon as possible!

Key Responsibilities and Duties

Human Resources:

• Manage the full employee lifecycle: recruitment, onboarding, training, performance management, and offboarding.
• Maintain employee records and ensure compliance with labour laws and company policies.
• Administer payroll, benefits, and leave & attendance tracking (managed in Personio).
• Support employee wellbeing initiatives, staff development, and training programmes.
• Assist with HR policy development and implementation.
• Serve as a first point of contact for employee questions.
• Support (financial) administration where needed.
• Managing the Wet Verbetering Poortwachter (Gatekeeper Improvement Act) and the RI&E (Risico Inventarisatie en Evaluatie).

Office Management:

• Oversee daily office operations, including supplies & groceries, limited equipment & facility management, and office safety procedures (BHV / Bedrijfs Hulpverlener is not required).
• Manage relationships with vendors, service providers, and landlords.
• Organise company events and team activities.
• Directly support the Management Team with coordination of team meetings and events.
• Ensure the office environment is welcoming and clean.

Your profile

• Proven experience in HR and office management or related roles (3+ years of relevant experience).
• Working proficiency in Dutch and English is required to be able to facilitate communication between employees, service providers, and Dutch institutions.
• Strong knowledge of Dutch labour laws and HR best practices, as well as working with international cases (IND, highly skilled migrants, visas, 30% ruling).
• Excellent organisational abilities and interpersonal skills.
• Problem‑solving mindset, attention to detail, and ability to work independently.
• Ability to maintain confidentiality and handle sensitive information.
• Empathetic and approachable with a focus on employee wellbeing.
• Proactive and adaptable to changing priorities, with a service‑oriented way of working.

Why us?

For this role, we offer an initial 1‑year contract for 32 to 40 hours per week. We offer a competitive full‑time monthly gross salary of €3,405 – €4,490 (full‑time basis excluding holiday money), depending on your level of experience and expertise. We also offer a pension plan, bi‑weekly office drinks, and quarterly team outings (which you'll help organise). You are expected to work from our office Monday through Thursday; working remotely occasionally can be discussed but especially for this role your attendance is crucial!

Join Us

If you are motivated to contribute to a global team that is accelerating the transition to a circular economy, and you have the skills and experience we’re looking for, we would love to hear from you! Circle Economy is an equal‑opportunity employer. We welcome and encourage candidates from all backgrounds to apply. To apply, please respond with your CV and a motivation letter, and remove any photos to further decrease the chance of unconscious bias.