HR Advisor (m/f/d)

Medline Europe; Utrecht; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Modern IT tools

Hybrid work

Learning & certifications

Meaningful digital projects

Strong IT community

Competitive compensation package

Wellbeing & PTO

Job summary

Medline Europe in Utrecht seeks an experienced HR Advisor to manage HR Operations for the Benelux and Nordics. You will be the first HR contact for employees and managers, ensuring smooth processes aligned with policy, law, and strategic goals, including payroll, recruitment, contracts, and fleet administration.

You’ll lead onboarding, support managers on complex topics, and drive continuous improvement in HR processes, while ensuring timely, accurate HR data across the region in a hybrid work

Qualifications

• Minimum 6 years of HR experience or equivalent.
• Bachelor's degree or equivalent knowledge and experience.
• Ability to manage multiple conflicting priorities.
• Strong problem-solving capabilities.
• Proactive, autonomous, and data-driven with emphasis on process improvement.
• Excellent communication in English and Dutch (written and spoken).

Responsibilities

• Own HR Operations for Benelux and Nordics region across all lifecycle stages.
• Provide expert support to managers on complex HR topics.
• Handle HR administration: contracts, benefits, taxes, visa processes, fleet.
• Lead or support onboarding for new hires and trainings locally.
• Ensure compliance with local labour laws and payroll processes with external provider.
• Partner with vendors, drive process improvements and HR projects.

Skills

HR experience

Multitasking

Problem solving

Communication skills

English proficiency

Dutch proficiency

Autonomy

Data accuracy

Education

Bachelor's degree

Tools

HR systems

Payroll software

Job description

For our location in Utrecht we are looking for a

to join our team as soon as possible.

Department: HR

Together, we make healthcare run better.

At Medline, we are committed to improving healthcare by providing high-quality products, services, and technology solutions that support healthcare professionals across Europe.

To strengthen our HR team, we are looking for a HR Advisor (m/f/d) who is passionate about supporting employees and managers, providing trusteed HR guidance, and driving effective people solutions across the organization.

The opportunity

As a HR Advisor (m/f/d) you are responsible for all HR Operations for the Benelux and Nordics region. This role is the first point of contact for employees and managers in all their HR-related matters. You ensure HR processes run smoothly, consistently and in alignment with company policies, legal requirements, and strategic goals. This role will be involved in HR activities like payroll, recruitment, fleet management, time management and projects.

• Responsible for the full employee lifecycle from onboarding, change and offboarding of employees in the Benelux and Nordics region.
• Provide expert support to managers with employees in the Benelux and Nordics region on all complex, individual-related topics.
• Responsible for HR administration such as contract management, benefit administration, tax related matters, Visa processes and the fleet administration.
• Lead employee absence processes in partnership with the health service provider.
• Responsible for the initial onboarding of new employees: welcoming new employees and organize onboarding trainings as required locally.
• Ensure compliance with local labour laws in the Benelux and Nordics region.
• Executes and supports the monthly payroll cycle: preparing and controlling the payroll in cooperation with the external payroll provider and providing the necessary information to finance.
• First point of contact for HR related vendors, responsible for vendor oversight and improvements
• Drive continuous improvement through process improvement and standardization in own work areas.
• Lead or participate in cross-functional HR projects to improve business results and drive operational excellence such as policy change and deployment.

Required Qualifications

• A minimum of 6 years of relevant HR experience and a successful track record
• Bachelor’s degree or equivalent knowledge and experience.
• Ability to manage multiple conflicting priorities
• Strong problem-solving capabilities
• Resourceful, determined, takes a collaborative approach and has a strong sense of urgency
• In depth knowledge of labour laws and experience with legal processes Operates with a high degree of autonomy and discretion in managing HR and advising leadership Proactive in taking initiative, own projects end-to-end and drive continuous improvement in HR processes Driven by data accuracy
• Excellent communication skills, both verbal and written
• Business Proficient in English and Dutch (Must Have)

We have everything covered:

• Modern IT Environment: Work with up‑to‑date tools, technologies, and high‑performance hardware to build reliable and innovative solutions.
• Hybrid Work Options: Benefit from a flexible setup that combines remote work with on‑site collaboration.
• Learning & Certifications: Access to training platforms, professional certifications, conferences, and continuous learning opportunities within the IT field.
• Meaningful Digital Projects: Contribute to impactful technology initiatives that directly support and improve healthcare operations across Europe.
• Strong IT Community: Collaborate within an international team that values knowledge‑sharing, mentoring, and cross‑functional teamwork.
• Competitive Compensation Package: Market‑aligned salary, performance‑based bonus opportunities, and a comprehensive benefits package.
• Wellbeing & Work‑Life Balance: Wellness resources, employee assistance support, and a generous paid‑time‑off offering.

Medline is one of the largest providers of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain, and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial, and operational outcomes.

Headquartered in the United States, Medline employs more than 45,000 people worldwide and operates in more than 100 countries and territories.

In EMEA, we partner with healthcare providers to deliver clinically focused products and services built on four foundations: tradition, proximity to clients, reliability, and sustainability.

By combining global scale with local insight, and building on its foundation of tradition, proximity to clients, reliability, and sustainability, Medline helps healthcare run better — enabling clinicians to focus on what matters most: caring for patients.

To learn more about how Medline makes healthcare run better, visit www.medline.eu.

Ready to shape the employees experience across Benelux and the Nordics?