Homecare Coordinator

Marquis Home Care; Amsterdam; On-site; EUR 36,000 - 54,000; Full time

Job summary

Marquis Home Care in Amsterdam, NY is seeking a dependable Home Care Coordinator to support scheduling, staffing, and client service in the Amsterdam service area. The role involves coordinating caregiver schedules, matching HHAs and PCAs with clients based on need and availability, and ensuring effective communication with families and the operations team.

The ideal candidate will have strong organizational and communication skills, the ability to manage changing schedules, and a commitment to

Qualifications

• High school diploma or equivalent required; further education preferred.
• Experience in home care, healthcare staffing, scheduling, customer service, or coordination is strongly preferred.
• Experience with HHAs, PCAs, or home care clients is a plus.
• Strong organizational and time-management skills are essential.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent telephone, written, and interpersonal communication skills.
• Bilingual abilities are a plus depending on local needs.

Responsibilities

• Coordinate and maintain caregiver schedules for clients in the Amsterdam service area.
• Match HHAs/PCAs with clients based on availability, location, and client needs.
• Fill open shifts, call-outs, and last-minute staffing needs promptly.
• Confirm schedules with caregivers and assignments are understood.
• Monitor uncovered cases and ensure continuity of care.
• Collaborate with other departments to resolve scheduling issues.

Skills

Scheduling

Communication

Organization

Time management

Conflict resolution

Multitasking

Bilingual skills

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Job description

Home Care Coordinator - Amsterdam, NY

Location: Amsterdam, New York

Department: Home Care Operations

Position: Home Care Coordinator

Employment Type: Full-Time

Reports To: Branch/Operations Manager

Position Summary

We are seeking a dependable, organized, and compassionate Home Care Coordinator to support our growing home care operations in the Amsterdam, NY area and surrounding communities. The Home Care Coordinator serves as a key connection between our caregivers, patients/clients, families, and internal operations team. This position is responsible for coordinating caregiver schedules, maintaining consistent communication, resolving day-to-day staffing issues, and helping ensure that clients receive reliable, high-quality home care services. The ideal candidate understands the fast-paced nature of home care, communicates well with caregivers and families, and is comfortable managing changing schedules and staffing needs.

Key Responsibilities

Scheduling & Coordination

• Coordinate and maintain caregiver schedules for clients throughout the Amsterdam service area.
• Match Home Health Aides (HHAs) and Personal Care Aides (PCAs) with clients based on availability, location, schedule, and client needs.
• Fill open shifts, call-outs, and last-minute staffing needs promptly.
• Confirm caregivers are aware of their schedules and assignments.
• Monitor uncovered cases and work proactively to maintain continuity of care.
• Coordinate schedule changes with caregivers, clients, families, and appropriate internal departments.
• Assist with establishing coverage for newly opened cases.

Caregiver Communication & Engagement

• Maintain regular communication with HHAs, PCAs, and other field staff.
• Build positive relationships with caregivers to support engagement and retention.
• Assist caregivers with scheduling questions and general employment-related concerns, directing issues to the appropriate department when necessary.
• Follow up with caregivers regarding attendance, availability, call-outs, and schedule changes.
• Identify caregivers interested in additional hours and match them with available cases.
• Partner with Recruiting and HR to communicate current staffing needs in the Amsterdam area.

Client & Family Support

• Communicate professionally and compassionately with clients and their families.
• Respond to scheduling questions, concerns, and changes in a timely manner.
• Notify clients and families of caregiver changes when appropriate.
• Escalate clinical, service, or compliance concerns to the appropriate supervisor.
• Help maintain strong client satisfaction and continuity of service.

Operations & Compliance

• Maintain accurate scheduling and caregiver information within the agency's home care management system.
• Monitor caregiver attendance, missed visits, late arrivals, and other scheduling exceptions.
• Assist with EVV-related follow-up and ensure scheduling information is accurate.
• Document important caregiver and client communications according to agency procedures.
• Work closely with Nursing, Recruiting, HR, Payroll, and Operations to resolve caregiver and client issues.
• Follow agency policies and applicable New York State home care requirements.
• Protect client and employee confidentiality and follow HIPAA requirements.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Previous experience in home care, healthcare staffing, scheduling, customer service, or coordination strongly preferred.
• Experience working with HHAs, PCAs, or home care clients is a plus.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong telephone, written, and interpersonal communication skills.
• Comfortable handling difficult conversations and resolving scheduling conflicts.
• Basic computer proficiency and ability to learn home care scheduling and EVV systems.
• Bilingual skills are a plus based on the needs of the local caregiver and client population.

Ideal Candidate

Our ideal Amsterdam Home Care Coordinator is someone who is resourceful, responsive, and people-focused. You understand that successful home care depends on having the right caregiver in the right place at the right time. You enjoy building relationships with caregivers, solving staffing challenges, communicating with families, and helping a growing home care operation succeed.

What Success Looks Like

Success in this position includes:

• Maintaining strong caregiver coverage and reducing uncovered shifts.
• Responding quickly to call-outs and scheduling changes.
• Building a dependable pool of caregivers throughout the Amsterdam service area.
• Improving caregiver communication, engagement, and retention.
• Supporting timely starts of care for new clients.
• Maintaining accurate scheduling and EVV information.
• Providing clients and families with responsive, professional service.
• Collaborating with Recruiting to identify where additional HHAs and PCAs are needed.

About The Role

This is an excellent opportunity for someone who wants to become an important part of a growing home care operation in the Amsterdam area. The Home Care Coordinator will have the opportunity to build relationships within the local caregiver community while helping expand access to dependable home care services throughout Amsterdam and surrounding communities.