Global Executive Assistant to CEO & CFO

Coda; Amsterdam; On-site; EUR 70,000 - 110,000; Full time

Job summary

Coda is seeking an experienced Executive Assistant to provide high-caliber support to our senior leadership team based in Amsterdam. You will manage calendars, coordinate international travel, and handle day-to-day operations with discretion and efficiency.

The role requires a detail-oriented, proactive professional who thrives in a fast-paced, global environment and can communicate clearly with diverse stakeholders in English and Dutch when needed.

Qualifications

• 10+ years of experience supporting senior leaders in fast-paced environments.
• Exceptional organizational skills and proactive problem solving.
• Strong written and spoken English; Dutch language skills are a plus.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Coordinate complex, multi-time-zone calendars for executive leaders across Europe.
• Plan end-to-end international travel, including itineraries and logistics.
• Prepare agendas, materials, and follow-up for board and leadership meetings.
• Track deadlines and ensure cross-functional alignment on initiatives.
• Serve as a primary liaison between internal teams and external partners.
• Oversee expense reporting, procurement, and document management.

Skills

Calendar management

Travel coordination

Executive support

Cross-cultural communication

Discretion & confidentiality

Google Workspace

Slack & Google Meet

AI productivity tools

Tools

Google Workspace

Slack

Google Meet

ChatGPT/Gemini-like tools

Job description

Coda is seeking an experienced Executive Assistant to provide high-caliber support to our senior leadership team based in Amsterdam. You will manage calendars, coordinate international travel, and handle day-to-day operations with discretion and efficiency.

The role requires a detail-oriented, proactive professional who thrives in a fast-paced, global environment and can communicate clearly with diverse stakeholders in English and Dutch when needed.