Executive Assistant

Coda; Amsterdam; On-site; EUR 70,000 - 110,000; Full time

Job summary

Coda is seeking an experienced Executive Assistant to provide high-caliber support to our senior leadership team based in Amsterdam. You will manage calendars, coordinate international travel, and handle day-to-day operations with discretion and efficiency.

The role requires a detail-oriented, proactive professional who thrives in a fast-paced, global environment and can communicate clearly with diverse stakeholders in English and Dutch when needed.

Qualifications

• 10+ years of experience supporting senior leaders in fast-paced environments.
• Exceptional organizational skills and proactive problem solving.
• Strong written and spoken English; Dutch language skills are a plus.
• Proven ability to handle sensitive information with discretion.

Responsibilities

• Coordinate complex, multi-time-zone calendars for executive leaders across Europe.
• Plan end-to-end international travel, including itineraries and logistics.
• Prepare agendas, materials, and follow-up for board and leadership meetings.
• Track deadlines and ensure cross-functional alignment on initiatives.
• Serve as a primary liaison between internal teams and external partners.
• Oversee expense reporting, procurement, and document management.

Skills

Calendar management

Travel coordination

Executive support

Cross-cultural communication

Discretion & confidentiality

Google Workspace

Slack & Google Meet

AI productivity tools

Tools

Google Workspace

Slack

Google Meet

ChatGPT/Gemini-like tools

Job description

Why Coda

Coda is a global growth engine for commerce, connecting people, digital products, and payments through trusted monetization and distribution solutions.

With 600+ people from 57 nationalities across 23 locations, we’re a truly global team headquartered in Singapore, with offices in Amsterdam, Dubai, Bristol, Shanghai, Eindhoven, and across Southeast Asia.

We power global commerce through a dual model. Our B2B solutions, Codapay, Coda Webstore, Coda Links, Coda Distribution, and Giftcloud, enable publishers and brands to monetize and distribute digital content globally. On the consumer side, we operate a portfolio of trusted storefronts including Codashop, Recharge.com, Startselect.com, and mobiletopup.co.uk, that give customers secure and easy access to game top-ups, digital credits, vouchers, gift cards and prepaid products in over 70 markets.

Our culture is built on respect, ownership, and collaboration. We move fast, support each other, and celebrate wins together.

If you’re looking to grow your career and make a real impact in a global team, Coda is the place for you.

The opportunity

As an Executive Assistant, you will deliver seamless, high caliber support to senior leadership within a dynamic, fast-paced organization. We are seeking a highly organized and proactive professional with exceptional multitasking capabilities to support our executive leadership team based in Amsterdam, including the CEO, CFO and EVP.

In this role, you will play a pivotal part in managing complex calendars, coordinating high-priority meetings, and ensuring the seamless execution of day-to-day operations at the executive level. The ideal candidate is detail oriented and adaptable, thrives in a fast-paced, collaborative environment, and consistently demonstrates sound judgment and discretion when handling sensitive and confidential information.

What you'll do

• Coordinate complex, multi-time-zone calendars for executive and leadership team members based in Europe, proactively resolving conflicts and aligning scheduling with business priorities
• Manage and prioritize scheduling requests based on urgency, stakeholder seniority, and strategic importance, ensuring leadership time is allocated effectively
• Plan and coordinate end-to-end international travel, including itineraries, accommodations, and logistics, for client meetings, conferences, and other business-critical events
• Lead logistics and coordination for board meetings, investor meetings, and leadership or department offsites, including agenda preparation, materials distribution, and timely follow-up on action items
• Track key deadlines, deliverables, and cross-functional follow-ups to keep critical initiatives on schedule
• Serve as a key point of contact between internal teams and external stakeholders (clients, vendors, partners), ensuring clear, professional, and timely communication
• Oversee administrative operations, including expense reporting, procurement requests, and document management, maintaining accuracy and organization

What you have

• 10+ years of experience in a similar role supporting senior leaders and executives, with a proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
• Excellent organizational skills and attention to detail, with a demonstrated ability to anticipate needs and take initiative
• Strong communication and interpersonal skills, with the ability to build trust and work effectively across teams and cultures
• A proactive, adaptable mindset, with sound judgment in handling sensitive and confidential information
• Proficiency in Google Workspace, with experience using collaboration tools such as Slack and Google Meet
• Comfortable using AI productivity tools (such as ChatGPT, Gemini or similar) to improve efficiency, draft communications, summarise information, support research and streamline administrative workflows
• Ability to work independently and exercise good judgment, while contributing positively to a collaborative team environment
• Flexibility to occasionally support outside regular office hours (e.g. when leaders are travelling or key meetings fall outside standard hours), and fluent written and verbal communication skills in both English and Dutch.

We are proud to be an equal opportunity employer, embracing the unique qualities of every individual, regardless of gender, race, age, religion, disability, or other local protected classes. Our goal is to foster an inclusive environment where everyone feels welcome and valued.

Due to the large number of exceptional applications we receive, we can only reach out to shortlisted candidates. If you don't hear from us, rest assured there may be another opportunity at Coda that aligns better with your unique abilities. Remember to check our Careers Page for more exciting job openings!