Front Desk & Office Operations Coordinator (6-Month Contract)

Hawksford; Amsterdam; Hybrid; EUR 23,000 - 36,000; Full time

Job summary

Hawksford's Netherlands office seeks an organised Office Administrator for a 6 months' contract to ensure smooth front-of-house and day-to-day operations. You will greet visitors, manage calls, and maintain office presentation with proactive support across facilities.

Coordinate internal meetings, arrange catering and room setups, and assist with supplies, post handling, and client payment administration when required. Dutch language skills are desirable; English is essential.

Qualifications

• Previous experience in an office administrator, receptionist, team assistant, facilities coordination or similar role.
• Experience arranging and coordinating internal and external meetings, including room bookings, refreshments and visitor arrangements.
• Strong written and verbal communication in English; Dutch language skills are highly desirable.

Responsibilities

• Welcome clients, visitors, suppliers and colleagues in a warm, professional manner.
• Answer calls and redirect enquiries professionally.
• Maintain presentation of reception, meeting rooms, kitchens and common areas.
• Coordinate internal meetings, room bookings and refreshments.
• Handle office consumables, post and supplies; support day-to-day operations.
• Assist with client payments administration where required.
• Record time and support management with office-related tasks.

Skills

Front-of-house

Meetings coordination

Office administration

Communication

Discretion & confidentiality

Time management

Job description

Hawksford's Netherlands office seeks an organised Office Administrator for a 6 months' contract to ensure smooth front-of-house and day-to-day operations. You will greet visitors, manage calls, and maintain office presentation with proactive support across facilities.

Coordinate internal meetings, arrange catering and room setups, and assist with supplies, post handling, and client payment administration when required. Dutch language skills are desirable; English is essential.