Fleet Asset & Compliance Specialist

GSM - Green SM; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Job summary

Green SM is seeking a proactive Vehicle Management Specialist to support day-to-day fleet operations, asset control, and documentation. You will work with Operations, Fleet, Maintenance, and cross-functional teams to maximise fleet utilization and readiness.

Your role involves inspections, records management, and reporting on fleet performance, ensuring safety and regulatory compliance while maintaining high asset integrity.

Qualifications

• Bachelor's Degree or Diploma in Automotive Engineering, Mechanical Engineering, Transportation, Logistics, Business Administration, or a related field.
• 2-5 years of experience in fleet operations, vehicle management, automotive services, logistics, transportation, or asset management.
• Good understanding of vehicle operations, inspections, maintenance processes, and fleet management practices.
• Experience working with vehicle documentation, asset control, and operational reporting.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in Microsoft Excel and fleet management systems.
• Good organizational and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Good communication skills in English; local language proficiency is an advantage.

Responsibilities

• Monitor daily vehicle yard operations and ensure vehicles are properly parked, tracked, and maintained.
• Support compliance with vehicle safety standards and driver vehicle handover procedures.
• Coordinate vehicle allocation, return, and shift handover activities to ensure operational readiness.
• Identify and report vehicle defects, damages, and operational issues, and coordinate follow-up actions with relevant teams.
• Support asset control processes and help prevent loss or misuse of vehicles, tools, spare parts, and operational supplies.
• Conduct routine vehicle inspections to ensure fleet safety, cleanliness, and operational standards.
• Perform monthly asset inventory checks and maintain accurate inspection records.
• Carry out periodic and ad-hoc inspections based on operational requirements.
• Follow up on inspection findings and ensure corrective actions are implemented in a timely manner.
• Support compliance with internal policies and local regulatory requirements related to fleet operations.
• Maintain accurate vehicle information and status updates within fleet management systems.
• Manage vehicle records, including registration documents, insurance records, inspection certificates, and maintenance documentation.
• Ensure all vehicle-related documents are properly stored, organized, and updated.
• Support vehicle onboarding, offboarding, transfer, and asset tracking processes.
• Monitor vehicle utilization, availability, and operational status across the fleet.
• Track and report vehicles that are inactive, underutilized, or at risk of operational disruption.
• Prepare regular reports on vehicle conditions, fleet performance, asset utilization, and operational trends.
• Analyze fleet data and provide recommendations to improve vehicle efficiency, utilization, and overall fleet performance.
• Support the implementation and monitoring of improvement initiatives and action plans.

Skills

Analytical skills

Attention to detail

Stakeholder management

Multitasking

Communication in English

Education

Bachelor's/Diploma in related field

Tools

Microsoft Excel

Fleet management systems

Job description

Green SM is seeking a proactive Vehicle Management Specialist to support day-to-day fleet operations, asset control, and documentation. You will work with Operations, Fleet, Maintenance, and cross-functional teams to maximise fleet utilization and readiness.

Your role involves inspections, records management, and reporting on fleet performance, ensuring safety and regulatory compliance while maintaining high asset integrity.