Federal Work Study - Administrative Assistants

East Carolina University Portal; Zwolle; On-site; EUR 12,000 - 15,000; Full time

Job summary

East Carolina University is seeking several Administrative Assistants to support the Registrar’s Office. Duties include scanning records with Xtender, verifying data with Banner, and maintaining organized files. Work up to 20 hours per week, with potential for up to 24 hours.

The role requires ECU student enrollment, good academic standing, and a GPA of at least 2.0. Rate of pay ranges $10–$12 per hour, based on experience.

Qualifications

• Must be enrolled as an ECU student and in good academic standing.
• Ability to learn scanning equipment and software.
• Strong organizational skills.
• Ability to manage multiple tasks.
• Courteous and professional in a collegial environment.
• Be willing to work with student records and uphold privacy regulations regarding PII.

Responsibilities

• Scan physical records into Xtender.
• Ensure integrity of scanned images (clear and legible; matching student information).
• Utilize Banner for student record verification.
• Perform file maintenance and organization.

Skills

Scanning knowledge

Organizational skills

Multi-tasking

Professionalism

PII privacy awareness

Education

ECU student enrollment

Minimum GPA 2.0

Tools

Xtender

Banner

Job description

Position Information

Advertising Department

Advertising Department REGISTRAR

Academic Term/Year

Academic Term/Year FALL 2026/SPRING 2027

Position Title

Posting Number

Posting Number 08374

Position Number

Position Number 08374

Student Job Category

Position Location

Position Location On-campus

City

State

State NC

Number of Vacancies

Number of Vacancies 2

Rate of Pay

Rate of Pay $11.00/hourly

FLSA Status

FLSA Status FLSA Non-exempt

Will the position be subject to the CBC policy?

Will the position be subject to the CBC policy? No

Job Description

ECU Department of the Registrar is currently seeking several Administrative Assistants. On a daily basis, Administrative Assistants would be expected to:

• Scan physical records into Xtender
• Ensure integrity of scanned images (i.e., clear and legible; matching student information)
• Utilize Banner for student record verification
• Perform file maintenance and organization

Admin Assistants may also be asked to perform other duties as assigned.

The Office of the Registrar is located a short walk from main campus in the Uptown/Downtown district at 207 E Fifth Street. The office is open Monday through Friday, 8:00 am to 5:00 pm. Admin Assistants should expect to work up to 20 hours a week with the possibility of up to 24 hours a week if warranted.

GPA Requirement

GPA Requirement Minimum of 2.0

Candidates should

• Possess an understanding of scanning equipment and software, or an ability to learn the skills necessary to successfully work with scanning technology
• Possess organizational skills
• Demonstrate the ability to manage multiple tasks
• Demonstrate the ability to be courteous and professional in a collegial/professional environment
• Be willing to work with student records and uphold privacy regulations regarding Personal Identifying Information ( PII )

Additionally, all applicants should be enrolled as a student and be in good academic standing with East Carolina University, as well as local, state, and federal laws. Additionally, candidates must possess a minimum cumulative GPA of a 2.00. Rate of pay: $10-$12 per hour, based on experience.

License/certification required

None

Additional Instructions to Applicants

Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADACAA ) should contact the ADA Coordinator at [phone] (Voice/ TTY ) or ADA [e-mail] .

Eligibility for Employment

Individuals submitting profiles for these positions must be current ECU students, in good-standing and meet the respective GPA requirement as required by the position type. Final candidates may be subject to criminal & sex offender background checks based upon the duties and responsibilities of the position. Some vacancies also require motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Department for People Operations, Success, and Opportunity

To work through the admission process, please contact the Department for People Operations, Success, and Opportunity at [phone] or toll free at 1-866-489-1740 or send an email to [e-mail] . Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Have you been approved for federal work study? (Please note that you will need to add your federal work study authorization form online).
  • Yes
  • No