Facility Coordinator

Stokke; Amsterdam; On-site; EUR 50,000 - 51,000; Part time

Benefits offered by this job

Flexible part-time schedule

Job summary

Stokke in Amsterdam is seeking a Facility Coordinator to support the smooth daily operation of the office. This 0.5 FTE role focuses on coordinating workplace services, building management, and office operations across three floors, ensuring a safe and productive environment.

The ideal candidate will be organized, service-oriented, and proactive, with strong communication skills and experience in facilities or office management. English fluency is required; Dutch is preferred.

Qualifications

• Experience in facilities coordination, office management, or a similar role.
• Strong organizational, administrative, and supplier management abilities.
• Excellent communication and stakeholder management skills.
• Ability to prioritize tasks and handle operational issues in a structured manner.
• Service-oriented mindset with strong attention to detail.
• English fluency; Dutch language skills are preferred.

Responsibilities

• Coordinate day-to-day facilities and building management activities across the Amsterdam office.
• Oversee cleaning, maintenance, repairs, office supplies, and workplace standards.
• Act as the first point of contact for workplace-related requests and issues.
• Coordinate incident response and maintain escalation procedures.
• Manage suppliers and contractors, including quotations, access, service quality, invoices, and follow-up.
• Maintain relationships with external service providers and building management partners.

Skills

Facilities coordination

Office management

Supplier management

Communication

Stakeholder management

Organizational skills

English fluency

Dutch preferred

Job description

Founded on the west coast of Norway in 1932, Stokke is built on a strong Scandinavian heritage of craftsmanship, quality, and purpose-driven design. For over four decades, our products have championed connection—creating meaningful moments that bring parents and children closer together while supporting healthy child development.

With global offices across Europe, the U.S., and Asia, Stokke offers a dynamic and international work environment. We are committed to shaping a better world through confident kids, innovation, and responsible growth.

The Position

Parent & Child at the Heart

As Facility Coordinator, you will support the smooth day-to-day operation of Stokke's Amsterdam office, ensuring a safe, well-maintained, and productive workplace for employees and visitors.

Working closely with suppliers, building management, and internal stakeholders, you will coordinate workplace services, facilities activities, and office operations across all three floors of our Amsterdam office.

Based in Amsterdam | The Netherlands | Reporting to Executive Assistant

0.5 FTE (approximately 20 hours per week)

Agility, Speed & Execution

This is a hands-on coordination role requiring strong organization, attention to detail, and a proactive approach. You will ensure workplace issues are resolved efficiently while maintaining a high standard of facilities and office services.

Main Responsibilities

Facilities & Workplace Operations

• Coordinate day-to-day facilities and building management activities across the Amsterdam office.
• Oversee cleaning, maintenance, repairs, office supplies, and workplace standards.
• Act as the first point of contact for workplace-related requests and issues.
• Coordinate incident response and maintain escalation procedures.
• Manage suppliers and contractors, including quotations, access, service quality, invoices, and follow-up.
• Maintain relationships with external service providers and building management partners.

Health, Safety & Administration

• Support health, safety, and security requirements.
• Maintain contracts, maintenance schedules, issue logs, and key documentation.
• Communicate office updates and workplace information to employees.

The Ideal Profile

Organized & Service-Oriented: You enjoy creating a well-functioning workplace and ensuring issues are resolved quickly and effectively.

Reliable & Proactive: You can balance routine coordination tasks with unexpected operational priorities.

Experience & Skills

• Experience in facilities coordination, office management, workplace services, or a similar role.
• Strong organizational, administrative, and supplier management skills.
• Excellent communication and stakeholder management abilities.
• Ability to prioritize tasks and handle operational issues in a structured manner.
• Service-oriented mindset with strong attention to detail.
• English fluency required; Dutch language skills are preferred.

What We Offer

• A key role supporting the day-to-day operations of Stokke's Amsterdam office.
• A collaborative and international working environment.
• Flexible part-time schedule (approximately 20 hours per week).
• Salary range: €49,500–€50,000 gross annualized (full-time equivalent, including holiday allowance and bonus).

A workplace guided by our values: Parent & Child at the Heart, Agility Speed & Execution, Pioneering Spirit, and Everyone Has a Seat at the Table.