Executive Assistant to CEO | Flexible Hours & AI Tools

Brightlands; Heerlen; Remote; EUR 42,000 - 57,000; Part time

Benefits offered by this job

1-year contract (24–32 hours/week)

Gross monthly salary €3,804–€5,100 (FT

30 days vacation + 6 extra days

Flexible hours; home office and travel

Company phone and laptop

Structured pension plan

Job summary

Brightlands Data & AI Campus in Heerlen seeks an Executive Assistant to be the CEO’s right-hand. You ensure administrative processes run smoothly, leverage AI tools to handle routine tasks, and keep agreements with shareholders and the Board of Supervisors on track.

With at least five years in executive support, you will manage governance cycles, calendar, gatekeeping, travel, and confidential archives. Proficiency in Microsoft 365, SharePoint, Teams, and comfort with AI tools is essential.

Qualifications

• At least five years of executive or management assistant experience.
• Excellent Dutch and English; German is a plus.
• Proven ability to handle confidential information and calendars with discretion.

Responsibilities

• Oversee governance meetings: planning, agendas, minutes, and supporting documents.
• Review documents for completeness and quality before CEO/board delivery.
• Generate minutes and action items using AI tools; ensure on-time sharing.
• Manage CEO calendar, emails, and gatekeeping; route inquiries appropriately.
• Organize travel, expenses, and administration of agreements.
• Maintain confidential archives and leverage AI to improve workflows.

Skills

Executive assistant experience

Structure and planning

Attention to detail

Discretion and reliability

Dutch and English proficiency

AI tools experience

Tools

Microsoft 365

SharePoint

Teams

Copilot

ChatGPT

Claude

Job description

Brightlands Data & AI Campus in Heerlen seeks an Executive Assistant to be the CEO’s right-hand. You ensure administrative processes run smoothly, leverage AI tools to handle routine tasks, and keep agreements with shareholders and the Board of Supervisors on track.

With at least five years in executive support, you will manage governance cycles, calendar, gatekeeping, travel, and confidential archives. Proficiency in Microsoft 365, SharePoint, Teams, and comfort with AI tools is essential.