Executive Assistant & Office Manager – International

AlphaESS Benelux; Eindhoven; On-site; EUR 42,000 - 58,000; Full time

Benefits offered by this job

International work environment

Competitive employment conditions

Job summary

AlphaESS Benelux in Eindhoven seeks an experienced management assistant/office coordinator to provide day‑to‑day administrative and organisational support to the CEO and Sales Director. You will manage calendars, travel, meetings and prepare internal documents while handling confidential information with discretion.

You will coordinate finance and HR administration, support onboarding/offboarding, and help maintain a well‑structured, efficient Eindhoven office in an international environment.

Qualifications

• Several years of relevant experience in a management support, executive assistant or office coordination role.
• A mature, dependable and service‑oriented professional who takes ownership.
• Exceptionally structured, accurate and well organized.

Responsibilities

• Provide day‑to‑day administrative and organizational support to the CEO and Sales Director.
• Manage agendas, travel arrangements and meeting logistics.
• Prepare meetings, presentations, reports and internal documents.
• Take meeting notes and follow up on decisions and deadlines.
• Support Finance and HR administration and onboarding/offboarding processes.
• Coordinate Eindhoven office operations and reception activities.
• Facilitate clear communication between Benelux and European HQ.

Skills

Management support

Executive assistance

Office coordination

Multitasking

Microsoft Office

Communication skills

Independent work

Tools

Microsoft Office

Digital collaboration tools

Job description

AlphaESS Benelux in Eindhoven seeks an experienced management assistant/office coordinator to provide day‑to‑day administrative and organisational support to the CEO and Sales Director. You will manage calendars, travel, meetings and prepare internal documents while handling confidential information with discretion.

You will coordinate finance and HR administration, support onboarding/offboarding, and help maintain a well‑structured, efficient Eindhoven office in an international environment.