Executive Assistant & HR Coordinator – Europe

Top Aces; Woensdrecht; Hybrid; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Flexible schedule

Attractive benefit plan

Hybrid work environment

Job summary

Top Aces, a world leader in ADAIR training, seeks an Executive Assistant to support the Vice President Europe and the European Leadership Team. The role coordinates priorities, manages communications and prepares leadership materials across Europe.

You will handle complex calendars, travel arrangements and confidential information with discretion, while supporting strategic programs and cross-border collaboration. Hybrid work from the Netherlands with occasional travel within Europe is expected.

Qualifications

• Minimum 3 years of experience as an Executive Assistant supporting senior executives.
• Experience supporting Vice President, Managing Director or Executive-level leadership preferred.
• Experience working within international and multicultural organizations.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel and SharePoint.
• Strong organizational, planning and project coordination skills.
• Ability to handle highly confidential information with professionalism and discretion.

Responsibilities

• Provide direct executive support to the Vice President Europe and members of the European Leadership Team.
• Manage complex executive calendars, meeting schedules and competing priorities across multiple countries and time zones.
• Coordinate domestic and international travel, customer visits, executive meetings and leadership events.
• Prepare agendas, presentations, briefing packages, meeting minutes and action item trackers.
• Support preparation of Executive Committee reviews, business reviews, program reviews and customer presentations.
• Track strategic actions, decisions and deliverables across the European organization.
• Act as a key liaison between executives, employees, customers, partners and external stakeholders.
• Draft, edit and coordinate executive communications, reports and presentations.
• Support confidential business activities, including strategic planning, commercial initiatives and organizational projects.
• Assist with the coordination of European leadership meetings, off-sites, workshops and special events.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Confidentiality

Intercultural communication

Tools

Microsoft 365

SharePoint

PowerPoint

Job description

Top Aces, a world leader in ADAIR training, seeks an Executive Assistant to support the Vice President Europe and the European Leadership Team. The role coordinates priorities, manages communications and prepares leadership materials across Europe.

You will handle complex calendars, travel arrangements and confidential information with discretion, while supporting strategic programs and cross-border collaboration. Hybrid work from the Netherlands with occasional travel within Europe is expected.