EA / Office Manager

Worldpay; Amsterdam; On-site; EUR 55,000 - 75,000; Full time

Job summary

Worldpay is seeking an EA/Office Manager to support two Vice Presidents and lead the Netherlands office in Amsterdam. You will manage complex calendars, travel arrangements, and meetings across multiple time zones, while coordinating with internal teams, vendors, and external partners to deliver a seamless workplace experience.

You will act as the operational heartbeat of the office, drive office initiatives, and ensure confidentiality and high standards of professionalism in all communications

Qualifications

• 5+ years of experience supporting senior leadership.
• Strong analytical and independent judgment.
• Excellent written and verbal communication.
• Experience preparing reports and handling confidential information.
• Ability to manage complex projects with minimal supervision.
• Experience coordinating on-site engagements with partners and stakeholders.
• Proven ability to drive meeting and project coordination.

Responsibilities

• Provide executive support to two Vice Presidents across multiple time zones.
• Manage complex calendars, travel, meetings, and communications.
• Prepare agendas, presentations, reports, and briefing materials.
• Act as liaison between senior leaders and internal/external stakeholders.
• Lead day-to-day office operations and ensure a productive workplace.
• Coordinate office visits, events, and employee engagements.
• Identify opportunities to improve office processes as the office grows.

Skills

Executive support

Office management

Calendar management

Travel coordination

Meeting coordination

Confidentiality

Stakeholder management

Communication

Job description

Ready to take your career global?

Make your mark at one of the biggest names in payments. We’re looking for a EA/ Office Manager to join our ever-evolving Enterprise EMEA team and help shape the future of global commerce.

This is a unique opportunity to play a pivotal role in supporting senior leadership while helping establish and manage a dynamic new office environment in the Netherlands. Acting as a trusted partner to two Vice Presidents, you will provide high-level executive support while serving as the operational heartbeat of the office, ensuring an exceptional workplace experience for employees, visitors, and stakeholders.

What you’ll own as the EA/ Office Manager

Executive Support

• Provide comprehensive, proactive support to two Vice Presidents, managing complex calendars, travel arrangements, meeting schedules, and communications across multiple time zones.
• Coordinate leadership meetings, executive reviews, town halls, and strategic business discussions, ensuring seamless execution and follow-up.
• Prepare agendas, presentations, reports, briefing materials, and correspondence, maintaining the highest standards of professionalism and confidentiality.
• Act as a trusted liaison between senior leaders and internal and external stakeholders, building strong relationships and facilitating effective communication.
• Anticipate business needs, proactively identify priorities, and ensure executives are equipped with the information and support required to make informed decisions.
• Manage sensitive and confidential matters with discretion, sound judgment, and a high degree of professionalism.

Office Management & Workplace Leadership

• Serve as the primary point of contact for the Netherlands office, helping create a welcoming, well-organised, and high-performing workplace environment.
• Lead day-to-day office operations, ensuring facilities, resources, and services support employee productivity and business objectives.
• Partner with internal teams, vendors, and external service providers to coordinate office administration, maintenance, supplies, and workplace initiatives.
• Support office growth and employee engagement activities, helping foster a positive culture and an exceptional employee experience.
• Coordinate on-site visits, leadership events, customer meetings, and employee gatherings to ensure a professional and memorable experience.
• Identify opportunities to improve office processes, workplace efficiency, and operational effectiveness as the office continues to grow.

What You’ll Bring

• 5 years plus professional experience working with senior leadership or executives within and outside the company.
• Strong analytical skills and the ability to exercise independent judgment.
• Excellent written and verbal communication skills.
• Proficiency in preparing reports and handling confidential information.
• Ability to work independently on complex projects with minimal supervision.
• Handle complex tasks and projects with a high degree of risk.
• Experience supporting on-site engagement with partners, stakeholders, and priority initiatives to drive alignment and impact for the business
• Drive effective meeting and project coordination, including agenda development, materials preparation, and tracking of follow-ups and key milestones to ensure priorities are executed seamlessly.

About The Team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections

It’s unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer?

Globalpayers think like a client, act like an owner and win as one team. We’re curious and innovative always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.

Does this sound like you? Then you sound like a Globalpayer.