Executive Assistant

Banco Santander SA; Netherlands; On-site; EUR 30,000 - 54,000; Part time

Benefits offered by this job

Pension plan

Disability insurance

Bonuses

Open Academy access

Job summary

Santander is seeking a highly organized Executive Assistant to support senior executives in Amsterdam. This part-time role (24 hours) is based in the office and involves managing calendars, coordinating meetings, travel planning, and handling confidential correspondence with a proactive, customer-centric mindset.

Responsibilities include preparing itineraries, onboarding new joiners, liaising with clients, supporting IT and AV setup, and ensuring compliance with internal controls.

Qualifications

• Minimum 5 years of professional experience as an executive assistant or similar role.
• Bachelor’s degree required.
• Excellent written and verbal communication in Dutch and English; Spanish knowledge preferred.

Responsibilities

• Receive clients and colleagues, welcoming visitors at the Amsterdam office.
• Organise and schedule internal and client meetings and calls.
• Coordinate travel arrangements and detailed itineraries for executives.
• Manage executives’ calendars and diaries with discretion.
• Support onboarding of new joiners and offboarding processes.
• Liaise with IT for AV setup, wifi connectivity, and basic IT issues.
• Maintain filing and databases, seek process improvements.
• Ensure compliance with regulatory and internal control frameworks.

Skills

Multitasking

Time management

Organisational skills

Verbal and written communication

Discretion

Attention to detail

Global perspective

Adaptability

Education

Bachelor's degree

Tools

MS Office

Audiovisual equipment

Job description

Executive Assistant

Country: Netherlands IT STARTS HERE Santander (www.santander.com) is evolving from a global, high-impact brand into a technology-driven organization, and our people are at the heart of this journey. Together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what’s possible. This is more than a strategic shift. It’s a chance for driven professionals to grow, learn, and make a real difference. Our mission is to contribute to help more people and businesses prosper. We embrace a strong risk culture and all our professionals at all levels are expected to take a proactive and responsible approach toward risk management.

THE DIFFERENCE YOU MAKE

Santander CIB is looking for a part-time (24-hour) Executive Assistant based in Amsterdam. The role will be in principle for 3 days per week in office. You will play a key role in ensuring the smooth running of the office and its day-to-day activities, supporting executives directly and working closely with internal and external clients. We’re shaping the way we work through innovation, cutting-edge technology, collaboration and the freedom to explore new ideas.

• Receiving clients and colleagues at the Amsterdam office, organising their smooth arrival and providing a warm welcome to all visitors
• Organising and scheduling internal and client meetings and calls
• Facilitating physical client and internal meetings at the Amsterdam office
• Managing executives’ diaries and arranging their schedules
• Making travel arrangements for executives and preparing detailed travel itineraries
• Supporting the organisation of local events and workshops
• Handling various correspondence directed to executives
• Support onboarding of new joiners and offboarding leavers processes
• Supporting on basic IT issues, ensuring the proper functioning on audiovisual equipment, wifi connectivity, and liaising with IT support.
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Ensure strict compliance with regulatory and internal control frameworks

WHAT YOU’LL BRING

Our people are our greatest strength. Every individual contributes unique perspectives that make us stronger as a team and as an organization. We’re enabling teams to go beyond by valuing who they are and empowering what they bring. The following requirements represent the knowledge, skills, and abilities essential for success in this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Professional Experience: Minimum 5 years of experience
• Education: Bachelor’s degree
• Languages: Excellent written and verbal communication skills in Dutch and English, knowledge of Spanish is preferred

• MS Office – expert
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Well-developed organisational skills
• Great verbal and written communication skills
• Professional discretion
• Strong attention to detail and commitment
• Situational adaptability
• Global perspective
• Professional discretion
• Cultivates innovation

WE VALUE YOUR IMPACT

Your contribution matters, and it’s recognized. You can expect a fair, competitive reward package that reflects the impact you create and the value you deliver. But we know rewards go beyond numbers. We enable our teams to go beyond through global opportunities and broad career paths, for instance through Learning for life, which provides access to hundreds of courses on our platforms, including exclusive access to our global learning space: Santander Open Academy (www.santanderopenacademy.com). We offer competitive rewards, including a superior pension benefit package and disability insurance coverage, on top of a competitive salary with performance-based bonuses, motivating you to keep growing with us.

LOCAL COMPLIANCE

Santander is proud of being an organization where there are equal opportunities regardless of age, gender, disability, civil status, race, religion or sexual orientation. We are committed to providing an inclusive and accessible application process for all candidates.