Executive Assistant

Entangled Future; Delft; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

SARs (Stock Appreciation Rights)

Vacation days

Remote & Work-from-Abroad Flexibility

Travel Costs Allowance

Free On-Site Parking

High-Growth Culture

Job summary

Qblox in Delft, Zuid-Holland, Netherlands, is seeking an experienced Executive Assistant to the Leadership Team to keep the executive unit moving swiftly. You will support the CEO, President, and C-Suite, coordinating calendars, communications, and travel while maintaining sharp operational focus.

This mid-level, full-time role requires precision, autonomous problem-solving, and superb English. You\'ll partner with HR, Facilities, and Marketing to drive cross-functional initiatives across a

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives.
• Exceptional written and verbal English skills.
• Expert proficiency in modern collaboration platforms, with Google Workspace as standard.
• Anticipatory thinking with autonomous problem-solving across bottlenecks.

Responsibilities

• Strategic Calendar Management: own multi-time zone calendars for leadership.
• Communications & Inbox Management: draft correspondence and coordinate across Slack, Email, and Notion.
• Executive Communication Prep: help structure internal messages and leadership updates.
• Travel & Logistics: organize domestic/international travel and visas.
• Board & Leadership Meetings: prepare agendas and board decks, capture notes.

Skills

Executive Support

Operations Coordination

Calendar Management

English Proficiency

Tools

Google Workspace

Job description

Executive Assistant at Qblox, Delft, Zuid-Holland, Netherlands. A mid-level full time position in the HR & Strategy team, listed under business operations.

Are you ready to be the operational backbone of a fast-growing pioneer in quantum computing? At Qblox, we're accelerating the worldwide race to build scalable quantum computers, providing the world's best quantum control stacks. We're not just building hardware; we're building the future.

Where you come in

As our experienced Executive Assistant to the Leadership Team , you will keep our executive leadership moving at speed. In a fast-growing deep-tech scale-up, speed, precision, and technical awareness are critical. You will serve as the central operational backbone supporting our CEO, President, and C-Suite.

You will streamline communication across engineering, commercial, and investor streams, anticipating friction before it happens. As a verbally strong communicator, you will actively assist the C-suite in preparing and crafting impact-driven internal communications across the organization. Working from our headquarters in Delft, you will partner closely with our Delft Office Manager, external assistant support, HR, Facilities, and Marketing.

Enough about us, what about you? To truly excel and lead the charge in this role, we envision you'll have the following skills and experience:

The Non-Negotiables

• Proven Track Record: 5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives, preferably in venture-backed tech, scale-ups, or research-driven environments.
• Verbal & Written Mastery: Exceptional written and verbal English skills. You are articulate, confident, and capable of translating executive directives into clear operational steps and impactful internal messaging.
• Tool Fluency: Expert proficiency in modern collaboration platforms, with Google Workspace being our standard platform.
• Anticipatory Thinking: The ability to solve operational bottlenecks 3 steps ahead, working autonomously with minimal direction.

Responsibilities

• Strategic Calendar Management: Own complex, multi-time zone calendars for the leadership team, balancing internal team syncs, board meetings, investor roadshows, and deep-work focus time.
• Communications & Inbox Management: Triage, filter, and draft correspondence on behalf of executives; act as an authoritative gatekeeper and clear communicator across Slack, Email, and Notion.
• Executive Communication Prep: Serve as a sounding board and verbal partner for the C-suite, helping structure, refine, and prepare high-impact internal messages and leadership updates.
• Travel & Logistics: Organize seamless domestic and international travel, including itineraries, visas, conference access, and emergency adjustments on the fly.
• Board & Leadership Meetings: Prepare agendas, collate board decks with executive inputs, take precise minutes, and track actionable post-meeting deliverables.
• Stakeholder Coordination: Coordinate interactions with external advisors, academic partners, venture capitalists, grant bodies, and key enterprise clients.
• Leadership Offsites & Events: Lead end-to-end planning and logistics for executive offsites, town halls, investor days, team summits, and guest visits to our offices.
• Ad-Hoc Initiatives: Step in to drive operational micro-projects, cross-functional initiatives, or culture programs to keep leadership focused on scaling.

Nice to Have

• Dutch fluency or professional proficiency is a strong advantage (Nice to have).
• Hands-on experience organizing international team offsites and leadership summits with an eye for detail.
• A collaborative mindset and natural affinity for teaming up with HR, Facilities, and Marketing on key company events.

Benefits

• Ignite Your Drive: Work in the most exciting industry right now: quantum computing, a true deep tech frontier.
• SARs (Stock Appreciation Rights) Program : You will become eligible to participate in our SARs program after your contract is converted to a permanent contract. SARs are distributed across team members based on role, seniority, and performance. The grant amount is determined annually by management (program runs up to and including 2026).
• Vacation Days : Enjoy 30 holidays per year (on top of national public holidays) based on a 40-hour workweek.
• Remote & Work-from-Abroad Flexibility : In addition to hybrid working, we offer 3 weeks per year to work from abroad, allowing you to visit family and friends without using up your vacation time.
• Travel Costs Allowance : We compensate €0.25 per traveled kilometer from your home address to our office, up to a maximum of €500 net per month, paid automatically with each payroll run.
• Free On-Site Parking : Coming by car? We have free parking spots available right at our Delft headquarters.
• High-Growth Culture: High-performance team dynamics with autonomy and real room to shape your role.