Executive Assistant

Qblox Bv; Delft; Presencial; EUR 70.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Dutch language advantage

Leadership offsite planning

Cross-functional collaboration

Descripción de la vacante

Qblox is seeking an experienced Executive Assistant to the Leadership Team. You will keep our executive leadership moving fast as the central operational backbone supporting our CEO, President, and C‑Suite from our Delft headquarters.

You will manage complex calendars, draft high‑impact communications, coordinate travel, boards, and stakeholder activities, and drive operational projects to help scale the company. A strong command of English and Google Workspace is essential.

Formación

• 5+ years of experience as an Executive Assistant, Personal Assistant, or similar supporting C-level executives.
• Excellent written and verbal English skills.
• Proficiency with modern collaboration platforms, especially Google Workspace.
• Strong anticipatory thinking and ability to solve bottlenecks autonomously.
• High discretion with sensitive information and investor relations.

Responsabilidades

• Manage complex, multi‑time‑zone calendars for leadership across internal, board, and investor meetings.
• Triage and draft correspondence; gatekeep communications across Slack, Email, and Notion.
• Prepare and refine high‑impact internal messages and leadership updates.
• Organize domestic and international travel, visas, conference access, and contingencies.
• Prepare agendas, collate board decks, take minutes, and track action items.
• Coordinate with external advisors, academic partners, VCs, grant bodies, and clients.
• Plan executive offsites, town halls, investor days, and leadership events.
• Lead cross‑functional initiatives and culture programs to keep leadership focused on scaling.

Conocimientos

Executive support

Calendar management

Communications

Discretion

Adaptability

Herramientas

Google Workspace

Descripción del empleo

Are you ready to be the operational backbone of a fast-growing pioneer in quantum computing?

At Qblox, we’re accelerating the worldwide race to build scalable quantum computers, providing the world’s best quantum control stacks. We’re not just building hardware; we’re building the future.

Where you come in

As our experienced Executive Assistant to the Leadership Team, you will keep our executive leadership moving at speed. In a fast-growing deep-tech scale-up, speed, precision, and technical awareness are critical. You will serve as the central operational backbone supporting our CEO, President, and C‑Suite.

You will streamline communication across engineering, commercial, and investor streams, anticipating friction before it happens. As a verbally strong communicator, you will actively assist the C‑suite in preparing and crafting impact‑driven internal communications across the organization. Working from our headquarters in Delft, you will partner closely with our Delft Office Manager, external assistant support, HR, Facilities, and Marketing.

What you’ll do

• Strategic Calendar Management: Own complex, multi‑time zone calendars for the leadership team, balancing internal team syncs, board meetings, investor roadshows, and deep‑work focus time.

• Communications & Inbox Management: Triage, filter, and draft correspondence on behalf of executives; act as an authoritative gatekeeper and clear communicator across Slack, Email, and Notion.

• Executive Communication Prep: Serve as a sounding board and verbal partner for the C‑suite, helping structure, refine, and prepare high‑impact internal messages and leadership updates.

• Travel & Logistics: Organize seamless domestic and international travel, including itineraries, visas, conference access, and emergency adjustments on the fly.

• Board & Leadership Meetings: Prepare agendas, collate board decks with executive inputs, take precise minutes, and track actionable post‑meeting deliverables.

• Stakeholder Coordination: Coordinate interactions with external advisors, academic partners, venture capitalists, grant bodies, and key enterprise clients.

• Leadership Offsites & Events: Lead end‑to‑end planning and logistics for executive offsites, town halls, investor days, team summits, and guest visits to our offices.

• Ad‑Hoc Initiatives: Step in to drive operational micro‑projects, cross‑functional initiatives, or culture programs to keep leadership focused on scaling.

Enough about us, what about you? To truly excel and lead the charge in this role, we envision you’ll have the following skills and experience:

The Non‑Negotiables:

• Proven Track Record: 5+ years of experience as an Executive Assistant, Personal Assistant, or Operations Coordinator supporting C‑level executives, preferably in venture‑backed tech, scale‑ups, or research‑driven environments.

• Verbal & Written Mastery: Exceptional written and verbal English skills. You are articulate, confident, and capable of translating executive directives into clear operational steps and impactful internal messaging.

• Tool Fluency: Expert proficiency in modern collaboration platforms, with Google Workspace being our standard platform.

• Anticipatory Thinking: The ability to solve operational bottlenecks 3 steps ahead, working autonomously with minimal direction.

• Extreme Discretion: Natural handling of highly sensitive business IP, hiring plans, and investor relations with strict confidentiality.

• Adaptability in Ambiguity: Comfortable operating in a high‑velocity, evolving environment where priorities shift quickly.

Nice to Haves & Perks:

• Dutch fluency or professional proficiency is a strong advantage (Nice to have).

• Hands‑on experience organizing international team offsites and leadership summits with an eye for detail.

• A collaborative mindset and natural affinity for teaming up with HR, Facilities, and Marketing on key company events.

About Us

At Qblox, we operate at the frontier of the quantum revolution delivering advanced technologies needed to build Quantum Computers. This field is rapidly growing and will impact society on a global level. With a dedicated team of scientists, engineers, and developers, we are pushing quantum technology to support experimentalists worldwide with our scalable qubit control and readout equipment.

Since 2019, Qblox has grown into a dynamic company employing 170+ innovative, international minds, all dedicated to the company’s mission. Next to our Headquarters in Delft, we opened our second office in Boston, Massachusetts, USA.

We celebrate equality and diversity. We are growing exponentially and welcome talented individuals who share our enthusiasm to make a difference. Our Diversity and Inclusion Committee and Culture Committee work to enrich our company culture by promoting equality and celebrating diversity within our team. We’re striving to build a team that represents a variety of backgrounds, cultures, perspectives, experiences, and skills.

Why Join Qblox?

• Ignite Your Drive: Work in the most exciting industry right now: quantum computing, a true deep tech frontier.

• SARs (Stock Appreciation Rights) Program : You will become eligible to participate in our SARs program after your contract is converted to a permanent contract. SARs are distributed across team members based on role, seniority, and performance. The grant amount is determined annually by management (program runs up to and including 2026).

• Industry‑Leading Pension Plan : You are automatically enrolled in the employer’s pension scheme. On top of your monthly gross salary, Qblox contributes 14% of pensionable wages in equal monthly installments. There are no mandatory employee contributions required from your gross salary; a rare benefit in the Netherlands! All pension premiums are paid fully by Qblox (with the option to add personal savings if desired).

• Vacation Days : Enjoy 30 holidays per year (on top of national public holidays) based on a 40‑hour workweek.

• Remote & Work‑from‑Abroad Flexibility : In addition to hybrid working, we offer 3 weeks per year to work from abroad, allowing you to visit family and friends without using up your vacation time.

• Travel Costs Allowance : We compensate €0.25 per traveled kilometer from your home address to our office, up to a maximum of €500 net per month, paid automatically with each payroll run.

• Free On‑Site Parking : Coming by car? We have free parking spots available right at our Delft headquarters.

• High‑Growth Culture: High‑curiosity, high‑performance team dynamics with autonomy and real room to shape your role.

Next Steps

We are curious to learn if you have any questions regarding this role or life at Qblox! Would you like to know more about our application process, or are you ready to submit your application?