Executive Assistant

UNStudio; Amsterdam; Vor Ort; EUR 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Great team

City Centre Amsterdam location

30 annual holidays

Starting date: end of 2026/beginning

Dynamic, international environment

Zusammenfassung

UNStudio in Amsterdam is seeking an Executive Assistant to support two Partners across the studio's international operations. You will manage information flows, calendars, and travel arrangements while serving as a reliable point of contact for associates.

You bring a professional, proactive mindset, excellent communication and organizational skills, and fluency in English and Dutch. This role offers a dynamic, international work environment in the city center with a competitive benefits package.

Qualifikationen

• A Bachelor’s/Master’s degree
• Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment;
• Excellent communication, organizational and interpersonal skills;
• Resilient, highly adaptable to changing priorities ongoing;
• Fluent in both English and Dutch, this is a must;
• Proficient in MS office

Aufgaben

• Support two Partners in the broadest sense and manage information flows.
• Organise the day efficiently, plan, coordinate and ensure follow-ups.
• Act as first point of contact for associates and manage complex agendas.
• Plan and book business trips, internal project meetings and take minutes.
• Arrange lectures and presentations with customers and prepare presentations.
• Keep track of time and prepare declarations; provide proactive support.

Kenntnisse

Fluent English

Fluent Dutch

Communication skills

Organizational skills

Discretion/Professionalism

Flexibility

Ausbildung

Bachelor’s/Master’s degree

Tools

MS Office

Jobbeschreibung

UNS (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Amsterdam, Shanghai, Hong Kong, Dubai and Frankfurt specializing in architecture, urban development and infrastructural projects.

To ensure UNS’ continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Assistant.

In this challenging position you will support the two Partners in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion; you show great involvement, you know how to organise the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups; you are often the first point of contact for the many associates; you manage their complex agendas and you are a sparring partner for all parties involved; you always set the right priorities and are able to manage the work of your GMT members; and you plan, organise and frequently book business trips, internal project meetings and take minutes.

In addition, you arrange lectures and presentation meetings with customers and prepare presentations. You are responsible for keeping track of time and take care of the declarations. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.

Function Profile:

The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view, and you switch quickly; you are flexible and accurate in your work and foresee the consequences of your actions; you are a discreet and intelligent team player that people feel comfortable with; you are both a doer and a thinker with excellent social, communication and organisational skills.

Requirements

• A Bachelor’s/Master’s degree

• Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment;

• Excellent communication, organizational and interpersonal skills;

• Resilient, highly adaptable to changing priorities ongoing;

• Fluent in both English and Dutch, this is a must;

• Proficient in MS office

What we offer:

• Great company with state-of-the-art products

• Great team: you will be closely working with 1 Personal Assistant and 3 Executive Assistants

• Play an important role for different teams within the organization

• Inspiring work environment

• The location: City Centre Amsterdam

• 30 annual holidays (based on fulltime 1 year contract)

• Starting date: end of 2026/beginning 2027

For more information about the role please contact Marjolein ‘t Jong: [e-mail]

When you work at UNS:

• You are part of a creative, fresh, professional and academic working environment

• The city centre of Amsterdam is on your doorstep: one of the world's most beautiful cities

• You work in an international team that is highly ambitious, collegial and social

• Friday Afternoon Drinks are always waiting for you

• Our UNS bike plan with Lease a Bike makes it easier to get on two wheels

• With Flex Sports, UNS contributes €10 per month towards your sports membership or fitness activities

• With the UNS OpenUp app, you can access 1:1 sessions with certified psychologists and lifestyle experts, as well as masterclasses, mindfulness sessions and practical self-help resources

• You have 30 annual holidays, with a holiday allowance in addition to your annual salary