Executive Assistant

UNStudio; Amsterdam; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

City centre Amsterdam

30 days holiday

Bike lease program

Flex Sports allowance

OpenUp app access

Friday drinks

Job summary

UNStudio, Amsterdam-based architectural design studio, seeks an Executive Assistant to support two Partners with day-to-day operations, scheduling, travel and information flows. You will prepare presentations, book meetings, and act as a reliable sparring partner for internal teams while maintaining discretion and efficiency.

The role requires a professional, independent thinker with excellent social and organizational skills, fluent in English and Dutch, and a proactive approach to support

Qualifications

• Bachelor’s or Master’s degree.
• 5+ years of experience in a similar role in an international/creative environment.
• Excellent communication, organizational and interpersonal skills.
• Fluent in English and Dutch.
• Proficient in MS Office.

Responsibilities

• Manage partners’ calendars, information flows and travel arrangements.
• Coordinate meetings, take minutes and prepare presentations.
• Support time tracking and declarations, anticipate actions for the team.

Skills

Excellent communication, organization,

Fluent in English and Dutch

Education

Bachelor’s or Master’s degree

5+ years international experience

Tools

MS Office

Job description

UNS (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Amsterdam, Shanghai, Hong Kong, Dubai and Frankfurt specializing in architecture, urban development and infrastructural projects.

To ensure UNS’ continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Assistant.

In this challenging position you will support the two Partners in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion; you show great involvement, you know how to organise the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups; you are often the first point of contact for the many associates; you manage their complex agendas and you are a sparring partner for all parties involved; you always set the right priorities and are able to manage the work of your GMT members; and you plan, organise and frequently book business trips, internal project meetings and take minutes.

In addition, you arrange lectures and presentation meetings with customers and prepare presentations. You are responsible for keeping track of time and take care of the declarations. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.

Function Profile:

The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view, and you switch quickly; you are flexible and accurate in your work and foresee the consequences of your actions; you are a discreet and intelligent team player that people feel comfortable with; you are both a doer and a thinker with excellent social, communication and organisational skills.

• A Bachelor’s/Master’s degree
• Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment;
• Excellent communication, organizational and interpersonal skills;
• Resilient, highly adaptable to changing priorities ongoing;
• Fluent in both English and Dutch, this is a must;
• Proficient in MS office

What we offer:

• Great company with state-of-the-art products
• Great team: you will be closely working with 1 Personal Assistant and 3 Executive Assistants
• Play an important role for different teams within the organization
• Inspiring work environment
• The location: City Centre Amsterdam
• 30 annual holidays (based on fulltime 1 year contract)
• Starting date: end of 2026/beginning 2027

For more information about the role please contact Marjolein ‘t Jong: [e-mail]

When you work at UNS:

• You are part of a creative, fresh, professional and academic working environment
• The city centre of Amsterdam is on your doorstep: one of the world's most beautiful cities
• You work in an international team that is highly ambitious, collegial and social
• Friday Afternoon Drinks are always waiting for you
• Our UNS bike plan with Lease a Bike makes it easier to get on two wheels
• With Flex Sports, UNS contributes €10 per month towards your sports membership or fitness activities
• With the UNS OpenUp app, you can access 1:1 sessions with certified psychologists and lifestyle experts, as well as masterclasses, mindfulness sessions and practical self-help resources
• You have 30 annual holidays, with a holiday allowance in addition to your annual salary