Executive Assistant

UNS; Amsterdam; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

State-of-the-art products

Close team with PA and 3 EAs

Inspiring work environment

City Centre Amsterdam location

30 annual holidays

Starting date January 2027

Job summary

UNS, an international Amsterdam-based architectural design studio, seeks an Executive Assistant to support two Partners/Senior Architects with information flows, scheduling and project coordination.

You will plan, coordinate and monitor agendas, book business trips, arrange lectures and workshops, handle time registrations, and act as a proactive, discreet partner across teams in a fast-paced, creative environment in the City Centre of Amsterdam.

Qualifications

• Bachelor’s/Master’s degree required.
• Minimum 5 years’ experience in an international or creative environment.
• Excellent communication, organizational and interpersonal skills.
• Fluent in English and Dutch.
• Proficient in MS Office.

Responsibilities

• Support 2 Partners/Senior Architects with information flows and scheduling.
• Manage complex agendas, book meetings and coordinate travel.
• Prepare lectures, presentations and workshops.
• Track time, handle declarations and hour registrations.
• Act as first point of contact and proactive project support.

Skills

Communication skills

Organizational skills

Interpersonal skills

English Dutch fluency

Education

Bachelor's/Master's degree

Tools

MS Office

Job description

Job Description

UNS (founded in 1988) is an international, Amsterdam-based architectural design studio with offices in Amsterdam, Shanghai, Hong Kong, Dubai and Frankfurt specializing in architecture, urban development and infrastructural projects.

To ensure UNS’ continuous growth and to make use of all knowledge developed within our global offices we are looking for an Executive Assistant.

In this challenging position you will support 2 Partners/Senior Architects in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion; you show great involvement, you know how to organise the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups; you are often the first point of contact; you manage their complex agendas and you are a sparring partner; you always set the right priorities and you plan, organise and frequently book business trips and internal and external project team meetings.

In addition, you arrange lectures, presentations and workshops. You are responsible for keeping track of time and take care of the declarations and hour registration. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.

Function Profile

The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view, and you switch quickly; you are flexible and accurate in your work and foresee the consequences of your actions; you are a discreet and intelligent team player that people feel comfortable with; you are both a doer and a thinker with excellent social, communication and organisational skills.

Job Requirements

• A Bachelor’s/Master’s degree
• Equivalent broad experience (min. 5 years) in similar position in an international (and/or creative) environment
• Excellent communication, organizational and interpersonal skills
• Resilient, highly adaptable to changing priorities ongoing
• Fluent in both English and Dutch, this is a must
• Proficient in MS office

What We Offer

• Great company with state-of-the-art products
• Great team: you will be closely working with 1 Personal Assistant and 3 Executive Assistants
• Play an important role for different teams within the organization
• Inspiring work environment
• The location: City Centre Amsterdam
• 30 annual holidays (based on fulltime 1 year contract)
• Starting date: January 2027

When You Work At UNS

• You are part of a creative, fresh, professional and academic working environment
• The city centre of Amsterdam is on your doorstep: one of the world's most beautiful cities
• You work in an international team that is highly ambitious, collegial and social
• Friday Afternoon Drinks are always waiting for you
• Our UNS bike plan with Lease a Bike makes it easier to get on two wheels
• With Flex Sports, UNS contributes €10 per month towards your sports membership or fitness activities
• With the UNS OpenUp app, you can access 1:1 sessions with certified psychologists and lifestyle experts, as well as masterclasses, mindfulness sessions and practical self-help resources
• You have 30 annual holidays, with a holiday allowance in addition to your annual salary