Executive Assistant

Rainforest Alliance; Amsterdam; Remote; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Remote working flexibility

Professional growth opportunities

Competitive salary package

Time-off policy including Resilience Days

Employee assistance programs

Sabbatical opportunities

Job summary

A global non-profit organization is seeking an Executive Assistant to support the Chief Product Officer in various administrative tasks and facilitate effective communication within the department. The ideal candidate has a Bachelor's degree, 6-8 years of relevant experience, and should be proficient in Microsoft Office. Responsibilities include scheduling, coordinating meetings, and general administrative support. This role offers a competitive salary and flexible working arrangements, prioritizing employee well-being and professional growth.

Qualifications

• 6-8 years experience as an Executive Assistant or at an executive level.
• Exceptional verbal and written communication skills.
• Experience working in an international environment.

Responsibilities

• Assist the Chief Product Officer with executive operations.
• Coordinate communication across departments.
• Manage the Chief Product Officer's schedule effectively.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Proactiveness

Multicultural work experience

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Notes: Only candidates legally authorized to work in the Netherlands or the UK will be considered.

POSITION SUMMARY:

The Executive Assistant will support the Chief Product Officer in all aspects of their responsibilities, including general administrative tasks, driving engagement within the department, as well as strategically managing their time by coordinating daily activities. In addition, in support of the full department, the Executive Assistant will facilitate the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.

WHAT YOU WILL BE DOING: :

• The Executive Assistant will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
• Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;
• Handle communications by coordinating consistent and timely follows up between team members, and other units as needed;
• Connect stakeholders and initiate workflow streamlining;
• Provide strategic management and oversight of the Chief Product Officer’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
• Support in and provide statistics, presentations, calculations and other communications;
• Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;
• Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;
• Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;
• Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;
• Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and
• Provide general administrative support as needed.

WHAT WE ARE LOOKING FOR:

• Bachelor’s degree is required;
• 6-8 years Executive Assistant experience, or administrative experience at an executive level;
• Excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
• Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
• Pro-activeness, engaging, keeping consistent overview of the department;
• Working experience in an international and intercultural environment; and
• Language skills: English, but Dutch preferred, or at least a working knowledge and willingness to learn Dutch. Additional languages are welcome.

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE:

• Be a part of a global organization with a strong mission and a collaborative, respectful, and accountable culture.
• Enjoy opportunities for professional growth and career development.
• Benefit from remote working flexibility and flexible hybrid working environment.
• Receive a competitive salary package.
• A favourable time‑off policy, including annual leave and Resilience Days, to help you recharge and balance life outside of work.
• Prioritize your wellbeing. We have numerous ways to promote work-life balance, so you get the chance to take some time off, recharge, and remain at your best. This includes:
• Resilience and personal leave days
• Employee assistance programs
• Sabbatical opportunities.

Apply now and let’s grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.

If you have any questions about the job vacancy, please contact the HR department: [e-mail]

The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.