Executive Assistant

JPGray - Netherlands; Amsterdam; Hybrid; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid work

International workplace

Exposure to leadership

Learning programmes

Collaborative culture

Impact at scale

Job summary

JPGray - Netherlands in Amsterdam offers an Executive Assistant role with hybrid work. You will support senior leaders, manage calendars, coordinate international travel, prepare leadership meetings, and drive administrative excellence.

You will also contribute to process improvements, enable effective decision-making, and reduce operational friction across the People Department within a fast-paced global organization.

Qualifications

• Bachelor's degree or equivalent working experience.
• 3-5 years of experience in an Executive Assistant/Administrative Business Partner or similar role.
• Experience supporting senior leaders within a complex international organization.
• Strong organizational and prioritization skills.
• Exceptional attention to detail.
• Ability to work independently and manage competing priorities.
• Excellent communication skills in English, both written and verbal.
• Strong stakeholder management abilities.
• High level of discretion and professionalism.
• A proactive, solution-oriented mindset.

Responsibilities

• Manage complex calendars and schedules for senior department leaders.
• Prioritize meeting requests based on business needs and strategic priorities.
• Coordinate international travel, itineraries, visas, accommodation and logistics.
• Process expenses and support administrative activities.
• Organize leadership meetings, department events and offsites.
• Prepare agendas, briefing materials and meeting documentation.
• Track decisions, action items and follow-up activities.
• Build strong relationships with internal and external stakeholders.
• Act as a key point of contact for departmental activities and communications.
• Identify opportunities to improve workflows, processes and team effectiveness.
• Support ad-hoc requests and business-critical initiatives.

Skills

Calendar management

Prioritization

Stakeholder management

English communication

Independent work

Discretion

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Google Calendar

Concur

Expense management platforms

Video conferencing tools

Job description

Executive Assistant

Location: Amsterdam, Hybrid
Hours: Full-time (40 hours)
Contract: 6 Months
Languages: English (required)

About the Role

As an Executive Business Partner, you will work closely with multiple leaders within the People Department. You will be responsible for ensuring seamless daily operations, optimizing calendars, coordinating international travel, preparing leadership meetings, and driving administrative excellence.

Beyond traditional executive support, you will actively contribute to improving processes, enabling effective decision-making, and reducing operational friction across the department.

This role offers a unique opportunity to gain exposure to senior leadership while making a meaningful impact within a fast-paced global organization.

What You'll Do

• Manage complex calendars and schedules for senior department leaders
• Prioritize meeting requests based on business needs and strategic priorities
• Coordinate international travel, itineraries, visas, accommodation and logistics
• Process expenses and support administrative activities
• Organize leadership meetings, department events and offsites
• Prepare agendas, briefing materials and meeting documentation
• Track decisions, action items and follow-up activities
• Build strong relationships with internal and external stakeholders
• Act as a key point of contact for departmental activities and communications
• Identify opportunities to improve workflows, processes and team effectiveness
• Support ad-hoc requests and business-critical initiatives

What You Bring

• Bachelor's degree or equivalent working experience
• 3-5 years of experience in an Executive Assistant, Administrative Business Partner or similar role
• Experience supporting senior leaders within a complex international organization
• Strong organizational and prioritization skills
• Exceptional attention to detail
• Ability to work independently and manage competing priorities
• Excellent communication skills in English, both written and verbal
• Strong stakeholder management abilities
• High level of discretion and professionalism
• A proactive, solution-oriented mindset

Systems & Tools

• Google Workspace
• Google Calendar
• Concur
• Expense Management Platforms
• Video Conferencing Tools

Benefits & Perks

• Hybrid working environment
• International and diverse workplace
• Exposure to senior leadership
• Learning and development programmes
• Collaborative and supportive team culture
• Opportunity to contribute to business operations at scale

Interested?

Are you an organised, proactive professional who enjoys enabling leaders to operate at their best? We'd love to hear from you. Contact Nick Keizer via n.keizer(a)jpgray.nl