Engineering & Maintenance Admin Coordinator | Hybrid & Flexible Hours

Henkel; Groningen; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Flexible schedule

Hybrid/Remote work up to 30 days

Growth opportunities

Wellness programs

Parental leave

Employee stock plan

Pension fund

Disability insurance

Health insurance

Cafeteria

Job summary

Henkel in Groningen seeks an Engineering & Maintenance Department Administrator to provide comprehensive administrative support, coordinating calendars, meetings, and documentation for the engineering and maintenance teams.

The role handles supplier coordination, SAP/Ariba purchasing, stock counts, and project/support activities, requiring strong organizational and communication skills in Dutch and English.

Qualifications

• MBO or HBO education in Administration, Technical Business Administration, Facility Management, or Logistics.
• 5–7 years of experience in an administrative role, preferably in engineering, maintenance, or an industrial environment.
• Experience with ERP systems (SAP/Ariba preferred).

Responsibilities

• Provide day-to-day administrative support to the Engineering & Maintenance team, including calendars, meetings, schedules, correspondence, reports, presentations, and meeting minutes.
• Act as the first point of contact with suppliers and contractors to coordinate activities (e.g. annual maintenance contracts, PO-related issues).
• Issue requests for quotations and receive/review quotations in full alignment with the team.
• Create Purchase Requisitions in SAP/Ariba and follow up with the purchasing department on PO status, invoicing, and supplier complaints or escalations.
• Review spare parts availability and issues in SAP, following up on the complete ordering process, and participate in quarterly stock counts.
• Create IDH entries and equipment numbers in SAP.
• Maintain organized filing systems (digital and physical) for technical and administrative documents, ensuring confidentiality of sensitive information.
• Verify technician working hours confirmation related to work orders.
• Support invoice processing and coordination with the finance department.
• Act as the coordination point between Engineering, Maintenance, Procurement, Finance, and other relevant departments.
• Manage internal and external communication with vendors, contractors, and service providers.
• Follow up on action items, deadlines, and deliverables across departments.
• Support project planning activities, timelines, and documentation.
• Assist in organizing maintenance schedules, shutdowns, and contractor visits.
• Track progress of ongoing projects and maintenance activities.

Skills

Organizational skills

Time management

Communication

Coordination

Microsoft Office

Dutch language

English language

Multi-tasking

Engineering basics

Education

MBO or HBO in Administration/Technical Business Admin/Facility Management/Logistics

Tools

SAP/Ariba

Job description

Henkel in Groningen seeks an Engineering & Maintenance Department Administrator to provide comprehensive administrative support, coordinating calendars, meetings, and documentation for the engineering and maintenance teams.

The role handles supplier coordination, SAP/Ariba purchasing, stock counts, and project/support activities, requiring strong organizational and communication skills in Dutch and English.