Senior Administrative & Compliance Coordinator

Alteo Recruitment; Groningen; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Long-term assignment

International working environment

Job summary

Alteo Recruitment partners with an international engineering and infrastructure group to recruit a Senior Administrative & Compliance Coordinator for a major project in the Groningen region. You will serve as the administrative backbone on site, ensuring every worker and contracting company is properly documented, compliant and on site on time.

In a fast-moving, multi-stakeholder environment, you will check IDs, work permits, LIMOSA, VCA certificates, and other Dutch requirements; organise site

Qualifications

• 5 to 10 years of experience in an administrative, compliance or coordination role.
• Fluent professional English (B2 minimum); Dutch is a strong asset.
• Based in or near Groningen, available on site full time.

Responsibilities

• Check and track worker and company documentation: ID checks, A1 forms, LIMOSA declarations, VCA certifications, work permits.
• Chase incomplete or expired documents with contractors and follow up until they are in order.
• Keep audit-ready records and ensure all parties meet Dutch legal requirements.
• Organize and follow up site access for workers and contracting companies.
• Act as the daily point of contact for contractors and site stakeholders on access questions.
• Organize travel and accommodation for project teams and coordinate with suppliers and service providers.
• Process and follow up supplier invoices and track expense reports and related documentation.

Skills

Administrative coordination

Compliance checks

Documentation

Stakeholder management

Job description

Our partner company, an international player in engineering and infrastructure, is looking for a Senior Administrative & Compliance Coordinator for a large-scale project in the Groningen region.

You will be the administrative backbone of the site. You make sure every worker and every contracting company is properly documented, compliant and on site on time. This is a hands-on role in a fast-moving, international environment with many stakeholders.

Your responsibilities

Keeping the site compliant, one file at a time

• Check and track worker and company documentation: ID checks, A1 forms, LIMOSA declarations, VCA certifications, work permits
• Chase incomplete or expired documents with contractors and follow them up until they are in order
• Keep audit-ready records and make sure all parties meet Dutch legal requirements

Controlling who comes on site

• Organize and follow up site access for workers and contracting companies
• Act as the daily point of contact for contractors and site stakeholders on access questions

Getting people where they need to be

• Organize travel and accommodation for project teams
• Coordinate with suppliers and service providers

Keeping the numbers clean

• Process and follow up supplier invoices
• Track expense reports and the related documentation

Your profile

• 5 to 10 years of experience in an administrative, compliance or coordination role
• Rigorous and hands‑on: you are comfortable checking files one by one and following up until it is done
• Fluent professional English (B2 minimum, required); Dutch is a strong asset
• Used to international, multi‑stakeholder environments
• Background in construction or industry is not required. Profiles from public administration, legal, insurance, logistics or regulated sectors are welcome
• Based in or near Groningen, available on site full time

What we offer

• A long-term assignment (1 to 2 years) on a strategic project
• Freelance / self‑employed (ZZP) status preferred; other arrangements can be discussed depending on your profile
• An international working environment