EA to the CEO — Strategic Partner & Gatekeeper

FlowTraders; Amsterdam; On-site; EUR 90,000 - 130,000; Full time

Benefits offered by this job

Flow Academy

Daily catered lunch

In-house gym and personal trainer

Bi-weekly massages

Annual company trip

Global rotations across offices

Job summary

Flow Traders, headquartered in Amsterdam, seeks an experienced Executive Assistant to support the CEO. You will manage the CEO’s calendar, coordinate international travel, and act as a trusted liaison across Management Board and external stakeholders.

In a fast-paced, international setting, you will anticipate needs, handle sensitive information with discretion, and support strategic initiatives and board activities. A proactive, detail‑oriented professional will thrive here.

Qualifications

• Minimum 5 years as an Executive Assistant.
• Experience supporting a CEO or C-suite in a fast-paced, international environment.
• Proven calendar management and international travel coordination.
• Discretion, integrity and professional conduct.
• Excellent English communication; other languages are a plus.

Responsibilities

• Manage the CEO's complex calendar and international travel across time zones.
• Act as gatekeeper, prioritising competing demands.
• Coordinate senior-level meetings, trips and roadshows; prepare agendas and materials.
• Anticipate scheduling conflicts and adjust plans as needed.
• Handle confidential information with discretion and professionalism.
• Support board meetings and strategic projects; manage expenses and approvals.
• Collaborate with other EAs for seamless coverage; provide after-hours flexibility when required.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Stakeholder management

MS Office

English proficiency

Team collaboration

Problem solving

Tools

Microsoft Office Suite

Claude

Copilot

SharePoint

Job description

Flow Traders, headquartered in Amsterdam, seeks an experienced Executive Assistant to support the CEO. You will manage the CEO’s calendar, coordinate international travel, and act as a trusted liaison across Management Board and external stakeholders.

In a fast-paced, international setting, you will anticipate needs, handle sensitive information with discretion, and support strategic initiatives and board activities. A proactive, detail‑oriented professional will thrive here.