Document Controller: Global Projects & Info Management

Arup; Utrecht; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Profit sharing programme

Health insurance

Flexible working schemes

Global opportunities

Job summary

Arup is seeking a detail-oriented Document Controller for our Amsterdam or Utrecht office. You will manage project documentation, coordinate with clients and teams, and ensure quality through established templates and CDE platforms.

Please bring proficiency in MS Excel and strong written English, with Dutch as a plus. The role offers on-site work in the Netherlands, opportunities for professional growth, and exposure to diverse projects across locations.

Qualifications

• Completed traineeship in a technical, administrative, business, or related field.
• 3+ years' experience in project environments, ideally with document control or technical administration.
• Structured and detail-oriented with strong MS Excel, Word skills.
• Experience with Common Data Environment (CDE) platforms such as Asite, ACC, Procore, or Aconex is an advantage.
• Good written and spoken English; Dutch is a plus.

Responsibilities

• Manage document exchange with clients, service providers, and project teams, including preparation, submission, distribution, tracking, and follow-up of project documentation.
• Maintain project document control systems, filing structures, naming conventions, and document registers.
• Coordinate deadlines and workflows across interfaces to support timely reviews, approvals, submissions, and clear communication.
• Support QA/QC by ensuring drawings, reports, calculations, and other documents meet formatting and quality standards.
• Provide reporting and coordination support, including status updates and distribution lists.

Skills

MS Excel

Word

English proficiency

Dutch language

Attention to detail

Communication

Education

Traineeship in technical/administrative field

Tools

Asite

Autodesk Construction Cloud

Procore

Aconex

Job description

Arup is seeking a detail-oriented Document Controller for our Amsterdam or Utrecht office. You will manage project documentation, coordinate with clients and teams, and ensure quality through established templates and CDE platforms.

Please bring proficiency in MS Excel and strong written English, with Dutch as a plus. The role offers on-site work in the Netherlands, opportunities for professional growth, and exposure to diverse projects across locations.