Document Controller: EDMS & Compliance Lead

Fluence Energy; Amsterdam; On-site; EUR 48,000 - 72,000; Full time

Job summary

Fluence Energy is seeking a Document Controller to oversee document control across UK and future markets. You will manage EDMS, ensure accurate filing, and support audits and project handovers in a compliance-driven environment.

Ideal candidates have 3–5 years in document control within engineering or energy sectors, strong MS Excel skills, and experience with SharePoint and PROCORE. Fluence Energy values quality, traceability, and cross-functional collaboration.

Qualifications

• Experience in document control in engineering, construction, or energy infrastructure.
• Ability to coordinate documentation transfers across internal and external stakeholders.
• Experience managing final archiving, project closeout files, and safety/service handover documentation.
• Strong understanding of EDMS processes and compliance requirements.
• Familiarity with ISO quality management records and audits.

Responsibilities

• Establish and maintain document control procedures and workflows.
• Manage document numbering, revision control, and version tracking.
• Register, distribute, and file project documentation accurately.
• Maintain document registers, logs, and tracking systems.
• Oversee document transmittals and ensure proper documentation of exchanges.
• Administer and maintain EDMS; ensure data integrity and security.
• Monitor user access rights and system compliance.
• Support process improvements and automation initiatives.
• Coordinate with engineering, procurement, construction and QA teams to align document flow with schedules.
• Prepare reports on document status and risks.

Skills

Attention to detail

MS Excel

Workflow automation

English language skills

Education

High school diploma

Associate or Bachelor’s degree in Business Administration / Information Management / Engineering

Tools

Microsoft SharePoint

PROCORE

Job description

Fluence Energy is seeking a Document Controller to oversee document control across UK and future markets. You will manage EDMS, ensure accurate filing, and support audits and project handovers in a compliance-driven environment.

Ideal candidates have 3–5 years in document control within engineering or energy sectors, strong MS Excel skills, and experience with SharePoint and PROCORE. Fluence Energy values quality, traceability, and cross-functional collaboration.